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BoS Meeting Minutes-November 12, 2018

LANCASTER TOWNSHIP BOARD OF SUPERVISORS MEETING
MINUTES
November 12, 2018

I.         PLEDGE OF ALLEGIANCE, CALL TO ORDER, AND ROLL CALL
The duly advertised Lancaster Township Board of Supervisors meeting was held on Monday, November 12, 2018, in the township building at 1240 Maple Avenue, Lancaster, PA. The meeting was called to order at 7:00pm by Chair Benjamin H. Bamford. Vice Chair Thomas H. Schaller, Treasurer Steven P. Elliott, and Township Manager William M. Laudien were also present. Others in attendance included township staff and interested parties. Mr. Bamford led those assembled in the Pledge of Allegiance.
II.        PUBLIC COMMENT ON AGENDA ITEMS
No public comments on agenda items.
Mr. Schaller thanked all the veterans for their service.
III.      SECRETARY’S REPORT
The minutes of the October 8, 2018 board meeting were approved by general consent.
IV.       TREASURER’S REPORT
Mr. Elliott presented the treasurer’s report as of November 12, 2018:
            General Fund    $7,214,988.50…………………………………………………………………………………………….
            Highway Aid Fund…………………………………………………………………….. 658,827.84
            Parks Fund…………………………………………………………………………………. 41,422.85
            Capital Reserve Fund…………………………………………………………………. 431,667.61
            TOTAL………………………………………………………………………………… $8,346,906.80
Mr. Bamford stated the treasurer’s report would be filed for audit.
V.        PAYMENT OF BILLS
On a motion by Mr. Elliott, seconded by Mr. Schaller, the board unanimously approved the payment of bills (October 9, 2018–November 12, 2018):
         General Fund…………………………………………………………………………… $647,380.67
         Escrow Fund………………………………………………………………………………… 6,902.43
         State Highway Fund…………………………………………………………………… 142,031.28
         Parks Fund…………………………………………………………………………………… 1,746.65
         Capital Reserve Fund…………………………………………………………………………….. -0-
         TOTAL…………………………………………………………………………………… $798,061.03
VI.       REPORTS
A.    Lancaster Township Fire Department: Chief Ron Comfort Jr. reported there were thirty-three calls in the township, with seventeen calls for mutual aid, during the month of October, 2018, making a year-to-date total of 394 calls. Chief Comfort stated that the new ladder truck arrived, and that the equipment was being installed.
B.    Lafayette Fire Company: There were six calls answered on the east side of Lancaster Township during the month of October 2018.
C.    Police: An overview of the October 2018 police report was given by an MTPD officer. It was noted that Officer John Donnelly was receiving a promotion to Sergeant on this night.
D.    Recycling Report: Penn Waste-September 2018: 20.75%; Waste Management-October 2018: 18.53%
E.    Sewer/Other Reports: Reports are available for public inspection at the meeting and during regular business hours.
VII.     ANNOUNCEMENTS
A.        Yard Waste Facility Updates:
1)     New Monday/Wednesday hours started November 5—3:30pm to 5:30pm
2)     Last Saturday drop-off—November 17, 9:00am to 1:00pm
3)     Final day for drop-off—Wednesday, November 21, 3:30pm to 5:30pm
B.        Leaf Pickup Updates:
1)     Pickup ends for signed streets on Tuesday/Wednesday, December 4 & 5
2)     Pickup ends for non-signed streets week of Monday, December 10 to Friday, December 14. See fall/winter newsletter or township website for details. Leaves put out after the final date for your neighborhood will not be picked up.
C.        Office closed: Thursday & Friday, November 22 and 23, 2018.
D.        Lancaster Township Fire Department 2018 Santa Run Schedule starts Monday, December 3. Full schedule printed on page 7 of the township fall/winter newsletter, and will appear on the LTFD Facebook page.
E.        Next Board of Supervisors Meeting: Monday, December 10, 2018, 7:00pm; workshop at 6:00pm, Lancaster Township.
VIII.   OLD BUSINESS
No old business.
IX.      PLANNING AND ZONING BUSINESS
A.        SWM 17-0267 – 1230 Hillcrest Road – Financial Security Release Request
Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously approved a request from Gotham Pasupuleti, 1230 Hillcrest Road, for the full release of the financial security for SWM 17-0267, Stormwater Management Minor Land Disturbance plan. The request was submitted via an e-mail dated October 15, 2018. Township Engineer Ben Webber recommended the release of $18,923.71, leaving a balance of $0.00 in his letter dated October 16, 2018.
B.        LTPC 255 – Lancaster Country Day School – Financial Security Reduction Request
Mr. Elliott moved, and Mr. Schaller seconded, and the board unanimously denied a request from Thomas Porsch, Porsch Consulting Company, for the reduction of the financial security for LTPC 255 Lancaster Country Day School Land Development plan to an amount of $2,777.50. The request was submitted via an e-mail dated September 28, 2018. Township Engineer Ben Webber recommended not reducing this financial security in his letter dated October 25, 2018.
C.        SWM 16-0186 – 460 Conestoga Blvd– Financial Security Release Request
Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously approved a request from Mark Will, Hunter Creek Partners, LLC, for the full release of the financial security for SWM 16-0186, 460 Conestoga Boulevard, Stormwater Management Minor Land Disturbance plan. The request was submitted via an e-mail dated October 30, 2018. Township engineer Ben Webber recommended the release of $5,203.00, leaving a balance of $0.00 in his letter dated November 9, 2018.
D.        SWM 16-0199 – 470 Conestoga Blvd– Financial Security Release Request
Mr. Elliott moved, and Mr. Schaller seconded, and the board unanimously approved a request from Mark Will, Hunter Creek Partners, LLC, for the full release of the financial security for SWM 16-0199, 470 Conestoga Boulevard, Stormwater Management Minor Land Disturbance plan. The request was submitted via an e-mail dated October 30, 2018. Township engineer Ben Webber recommended the release of $5,062.00, leaving a balance of $0.00 in his letter dated November 9, 2018.
E.        Valentino’s Cafe—Rider Avenue
Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously approved a request from Valentino’s Cafe for a letter of consent to hold a special event on Groundhog’s Day, Saturday, February 2, 2019, and for a one-day temporary extension of their PLCB license to a portion of their parking lot for that event.
X.        NEW BUSINESS
A.        Presentation of 2019 Proposed Budget
Discussion took place with regard to the 2019 proposed budget. Mr. Laudien provided a couple highlights. No tax increase for 2019, and no decrease in township services. The proposed increases for 2019 are for the Maple Grove Community building rental to $50 an hour, and the annual trash bill to $245 per year as a result of the recycling changes. The proposed increase in trash still does not cover all of the township costs. Mr. Schaller pointed out that for the Maple Grove increase, we have a very large chunk of money set for repairs; the roof is leaking. He thanked all the staff for their outstanding participation on the budget. Everybody works to keep it at a reasonable level.
Mr. Schaller requested that the library budget be raised by $4,000.000 and brought back up to $32,000.00. Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously agreed to raise the library request for 456.500 to $32,000.00 for 2019.
Mr. Schaller moved that LEMSA receive $3,000.00. Mr. Bamford indicated he wanted $5,000.00; however, he would meet in the middle with $4,000.00. Mr. Schaller amended his motion, and Mr. Elliott seconded, and the board unanimously agreed to amend 412.500 on the 2019 budget to include $4,000.00 for LEMSA.
Mr. Laudien pointed out that education 401.331 should be $12,000.00, a drop from $15,000.00. Public works salaries 430.130 is at $425,000.00, which is a little bit off; it should be $430,000. The budget will be amended, prepared, and available for public inspection starting November 19 through December 10, 2019.
Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously directed the township manager to advertise the 2019 budget for public inspection. The document will be on public display at the township office from 8:00am to 3:00pm starting November 19, 2018 through December 10, 2018, at which time the board will vote on the proposed budget.
B.        Resolution 2018-15
Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously approved Resolution 2018-15 amending its existing sewer use regulations by adopting the City of Lancaster administration ordinance No. 21-2017 and the Suburban Lancaster Sewer Authority tenth amendment to rate resolution.
C.        Resolution 2018-16
Mr. Elliott moved, and Mr. Schaller seconded, and the board unanimously approved Resolution 2018-16 in support of current earned income tax collection, as defined by Act 32, and in opposition to legislative initiatives to mandate centralized services.
D.        Handicap Parking Space Application
Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously approved a handicap parking space application for 837 5th Street.
XI.      GUEST RECOGNITION AND PARTICIPATION
·       Paul Groff, Waypoint Drive, Southern Village, asked if a permit is needed to install backyard fences. Zoning officer Tom Daniels stated yes, if it is a new fence, it would be a zoning permit. However, the township must receive a letter of approval from the HOA first before proceeding with the permit process. If it is replacing an existing fence, no. If the fence is over six foot high, then it would require a building permit.
·       Tom Coyne, Valley Road, asked if there was any proposal to eliminate junk mail now that paper is no longer recyclable. Mr. Bamford explained there is no way the township can enforce that. Mr. Laudien stated that the township has no jurisdiction to do that. It would have to start at the top and be done at a federal level. Mr. Coyne asked if Buchanan school has submitted a proposal. Mr. Daniels indicated no, although there has been some preliminary discussion, and they may submit something in November or December. He suggested keeping an eye on the planning commission schedule.
·       Harry Haddon, Spencer Avenue, indicated that the street lights installed in 2017 are extremely bright, and asked if there was a possibility of reducing the intensity. Mr. Daniels stated he has contacted PPL about getting shields, but has not heard back from them. He will contact them again.
·       Gordon Reed, Conestoga Drive, asked the board to consider looking at, and perhaps updating, the current trash codes, especially due to the new recycling policies that are now in place. Mr. Bamford asked Mr. Laudien to take a look at the policies to see where things can be updated.
XII.     ADJOURNMENT
There being no further business, the meeting was adjourned at 7:37pm.

Respectfully submitted,
William M. Laudien, Secretary

BoS Meeting Agenda-December 10, 2018

LANCASTER TOWNSHIP BOARD OF SUPERVISORS
1240 Maple Avenue
Lancaster, PA 17603
P: (717) 291-1213; www.twp.lancaster.pa.us

December 10, 2018

6:00pm WORKSHOP AGENDA
Public Comments
Updates:
·       Planning & Zoning
·       Township Engineer
·       Public Works
·       Township Manager
Executive Session: To discuss contract issue

7:00pm REGULAR MEETING
I.          Pledge of Allegiance, Call to Order, Roll Call
II.         Public Comment on Agenda Items
III.       LTPC 275 – 690 Bean Hill Road – Conditional Use Hearing
The board will close the regular meeting, and open a conditional use hearing per Article XX, Chapter 280, Section 2001. Applicant WP Partnership, LP is requesting a Conditional Use per section 504.1 of the Lancaster Township Zoning Ordinance (2012) in order to construct a conventional residential development located at 690 Bean Hill Road, owned by Raymond Family Revocable Trust, and identified as tax parcel 340-38350-0-0000 in the R-2 Residential Zoning District. The regular meeting will reconvene at the conclusion of the hearing.
IV.       Secretary’s Report
V.        Treasurer’s Report
VI.       Payment of Bills
VII.      Reports
A.        Lancaster Township Fire Department
B.        Lafayette Fire Company
C.        Police
D.        Recycling Report
E.         Sewer/Other Reports
VIII.     Announcements
A.        Executive Session: An executive session was held after the workshop meeting, Monday, December 10, 2018, to discuss a contract issue.
B.        Leaf Collection: The final week of leaf collection for non-signed streets is Monday, December 10 through Friday, December 14, 2018. See the township website for the most recent updates for your area. Leaves put out after the final date for your neighborhood will not be picked up.
C.        Office Closed: Monday and Tuesday, December 24 and 25, 2018, and Tuesday,
January 1, 2019.
D.        Collection of Real Christmas Trees: Free collection of real Christmas trees will take place January 7-10, 2019, on your regular trash day. Do not put trees out before January 7. All decorations must be removed; no bagged trees. If you miss the collection, a $4.00 red tag will be required. Artificial trees can be disposed of with trash, and require a $4.00 red tag.
Real Christmas trees may also be dropped off at the township woody waste facility, off Elm Ave., 7:30am to 3:30pm only, on Wednesday, January 2 through Friday, January 4, and Monday, January 7 through Friday, January 11. Right of the rear gate there will be a signed area for drop off. All decorations must be removed; no bagged trees, and absolutely no artificial trees or woody waste will be accepted. This service is for township residents only.
E.         Next Board of Supervisors Meeting: Monday, January 7, 2019, workshop at 6:00pm; reorganization and regular meeting at 7:00pm, Lancaster Township.
F.         Board of Auditors Annual Meeting: Tuesday, January 8, 2019, 5:30pm, Lancaster Township.
IX.       Old Business
            No old business.
X.        Planning and Zoning Business
A.        LTPC 224 – Conestoga Reserve – Modification Request
The board will act on a request from Mark Will, JPM Keller LLC, for a waiver of the following sections of the Lancaster Township Subdivision and Land Development Ordinance (SALDO) (2015):
·       Section 607.03.F.6 – 60’ spacing between trees
·       Section 607.03.F.7 – Minimum one tree provided on each dwelling lot
The Lancaster Township Planning Commission (LTPC) recommended approval of this modification request, conditioned upon Township Engineer Ben Webber’s recommended changes to Lots 4, 13, and 17, at their meeting on November 20, 2018.
B.        Zoning Map Change Request
The board will act on a request from Grant Smith, Advanced GeoServices, to accept the receipt of a draft Zoning Map change to the official Lancaster Township Zoning Map to begin the process of review by the Lancaster County Planning Commission (LCPC) and the Lancaster Township Planning Commission (LTPC) and township staff.
XI.       New Business
A.        Resolution 2018-17
The board will act on Resolution 2018-17 to set the Lancaster Township real property tax levy for fiscal year 2019 at 0.91 mills (0.00091).
            B.        Resolution 2018-18
The board will act on Resolution 2018-18 for the adoption of the Lancaster Township annual budget for 2019.
            C.        Resolution 2018-19
The board will act on Resolution 2018-19 to balance all accounts for fiscal year 2018.
D.        City of Lancaster, Bureau of Water, Submission of Application for Certificate of Public Convenience and Necessity to Pennsylvania Public Utilities Commission (PUC)
The board will act to acknowledge receipt of the submission to the PUC by the City of Lancaster, Bureau of Water, for application for certificate of public convenience and necessity/South Water Tank, Lancaster Township.
The board will act to direct township staff and township solicitor Nicholas & Hohenadel to respond to the PUC case.
XII.      Guest Recognition & Participation
XIII.     Adjournment

Leaf Collection Update-12/6/2018

Signed streets:  Wednesday, 12/5,  was the last day for leaf collection on signed streets. There will be no more leaf collection on signed streets.

Leaf collection Thursday, (12/6) through Sunday (12/9)  (WEATHER PERMITTING!):

  • Thursday, 12/6: This morning finishing Conestoga Blvd, City Mill;  Beginning School Lane Hills – Zone 4, also Wheatland Ave. between Race and N. President, Lancaster History.org and N. President,
  • Friday, 12/7: Continuing with Zone 4 (School Lane Hills) then beginning Zone 1 (Old School Lane Hills and Woodlawn)
  • Saturday, 12/8:  Finish any of Zone 4 and Zone 1;
  • Sunday, 12/9:  Finish Zone 1 and onto Abbeyville Manor

Leaf COLLECTION has been extended – that means we will continue to COLLECT LEAVES put out BEFORE the published end dates until they are all COLLECTED.

Residents may not continue to put leaves out for collection beyond the following dates:

2018 Final Dates for Leaf Collection (Weather Permitting!) – Leaves put out after the end dates WILL NOT be picked up!

  • Monday, Dec. 10: All areas between Columbia Ave., Marietta Ave., Race Ave., and 0-200 block River Drive.
  • Tuesday, Dec. 11: All non-signed areas in East and West Township including Conestoga Woods area.
  • Wednesday, Dec. 12: All non-signed areas in East and West Township finish Conestoga Woods area.
  • Thursday, Dec. 13: All areas between Marietta Ave. and Newton Rd. N., President Ave., and the 300-700 block of River Dr.
  • Friday, Dec. 14: Areas west of Abbeyville Rd., School House Rd., N. Bausman Dr., Bausman, Gable Park, Bentley Lane, Chadwick Circle, Bean Hill Rd., Wedge Wood, Windolph Landing, Honeysuckle Ln., and Millrace Development.

2018 Final Dates for Leaf Collection

(Weather Permitting!) – LEAVES PUT OUT AFTER THE END DATES WILL NOT BE PICKED UP

• Monday, Dec. 10: All areas between Columbia Ave., Marietta Ave., Race Ave., and 0-200 block River Drive.
• Tuesday, Dec. 11: All non-signed areas in East and West Township including Conestoga Woods area.
• Wednesday, Dec. 12: All non-signed areas in East and West Township finish Conestoga Woods area.
• Thursday, Dec. 13: All areas between Marietta Ave. and Newton Rd. N., President Ave., and the 300-700 block of River Dr.
• Friday, Dec. 14: Areas west of Abbeyville Rd., School House Rd., N. Bausman Dr., Bausman, Gable Park, Bentley Lane, Chadwick Circle, Bean Hill Rd., Wedge Wood, Windolph Landing, Honeysuckle Ln., and Millrace Development.

Job opening for Public Works Crew

Lancaster Township in Lancaster County, PA is seeking applicants for a Public Works Road Crew member. High School Diploma. PA Commercial Driver’s License is required after 90 days, prefer Class A. Excellent driving record required. Any mechanical, welding, electrical, and plumbing skills are helpful. Equipment operation experience useful for wheel loaders, excavators, rollers, sweepers, forklifts, tractors and mowers.

CDL—Lancaster Township will require any new employee without a current CDL to acquire a CDL Class A within 90 Days of employment. Lancaster Township will cover the customary fees for the written and driving test once. Minimal time will be allotted during work hours for studying and practice.

Multiple skills required to perform the following jobs: mowing, building maintenance, park and grounds maintenance, road repairs – paving/patching, storm pipe/structure installation, sign maintenance and installation, plowing, and other related activities.

Employee must be available for on-call duty for occasional emergencies and storms and ALL winter weather events.  Excellent benefits and competitive wage package. Looking for individuals who can self-manage and work well as part of a team.

Qualified and interested applicants need to submit an employment application.  Click HERE for the application. Or, stop by the township office to pick one up.