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BoS Meeting Minutes-October 9, 2017

October 9, 2017

The duly advertised Lancaster Township Board of Supervisors meeting was held on Monday, October 9, 2017 in the township building at 1240 Maple Avenue, Lancaster, PA. The meeting was called to order at 7:05pm by Chair Kathy Wasong. Vice Chair Benjamin H. Bamford, Treasurer Thomas H. Schaller, and Township Manager William M. Laudien were also present. Others in attendance included township staff and interested parties. Ms. Wasong led those assembled in the Pledge of Allegiance.
No public comments.
The minutes of the September 11, 2017 board meeting were approved by general consent.
Mr. Schaller presented the treasurer’s report as of October 9, 2017:
General Fund: $5,877,157.81
Highway Aid Fund: $616,464.65
Parks Fund: $1,782.87
Capital Reserve Fund: $872,891.43
TOTAL: $7,368,296.76
Ms. Wasong stated the treasurer’s report would be filed for audit.
On a motion by Mr. Schaller, seconded by Mr. Bamford, the board unanimously approved the payment of bills (September 12, 2017–October 9, 2017):
General Fund: $457,771.20
Escrow Fund: $68,057.71
State Highway Fund: $1,408.27
Parks Fund: $1,509.49
Capital Reserve Fund:  -0-
TOTAL:  $528,746.67
A.    Lancaster Township Fire Department: Chief Ron Comfort Jr. reported there were thirty-six calls in the township, with fourteen calls for mutual aid, during the month of September 2017, making a year-to-date total of 364 calls. Mr. Laudien commended the fire department for going out and presenting to elementary schools as part of their community outreach.  
B.    Lafayette Fire Company: There were seven calls answered on the east side of Lancaster Township during the month of September 2017.
C.    Police: Sergeant Michael Piacentino gave an overview of the September 2017 police report.
D.    Sewer/Other Reports: Reports are available for public inspection at the meeting and during regular business hours.
E.    Recycling Report: August 2017: 20.90%
F.   Lancaster Intermunicipal Committee Report: Mr. Laudien reported there would be a meeting on Tuesday, October 10, 2017, and suggested this section on the agenda be changed from intermunicipal to intergovernmental.
A.        Yard Waste Collection: Last week for yard waste collection by Penn Waste is Monday, October 9 through Thursday, October 12, 2017 on regularly scheduled collection day.
B.        Leaf pickup: Leaves are collected on a rotating basis. On signed streets, pickup begins October 17, 2017, and is the first and third Tuesday and Wednesday of each month, ending December 6, 2017, weather permitting. Police will enforce street signs. Grass clippings and yard waste are not to be put in street for pickup; it clogs the machinery. It was also noted that on November 6, 2017, the yard waste facility times will change to 2:00pm to 5:00pm.
C.        Halloween Parade: Hamilton Park Church will hold its annual Halloween activities on Saturday, October 28, 2017. Parade starts at 11:00am.
D.        Trash/Recycle Bills: Bills were mailed October 1, and are due October 30, 2017.
E.        Trick or Treat Celebrated: Tuesday, October 31, 2017, 6:00pm-8:00pm.
F.         Large Appliance/Tire Collection: Week of November 6 through 9, 2017 on regularly scheduled collection day. Tags are required, and can be purchased in the office.
G.        Election Day: November 7, 2017
H.        Next Board of Supervisors Meeting: Monday, November 13, 2017, 7:00pm; workshop at 6:00pm, Lancaster Township.
            No old business.
A.        LTPC #219 – Penn Manor School District Comet Field
Mr. Schaller moved, and Mr. Bamford seconded, and the board unanimously approved an agreement with Penn Manor School District to maintain their storm water facilities at Comet Field.
B.        Lancaster County Conservation District, Low Volume Road Program
Mr. Bamford moved, and Mr. Schaller seconded, and the board unanimously approved an agreement between Lancaster Township and Lancaster County Conservation District (on behalf of DEP) for a $60K grant to rehabilitate the swale between Spring House Road and Michelle Drive.
A.        Lancaster Township Fire Police Request  
Mr. Bamford moved, and Mr. Schaller seconded, and the board unanimously approved a request from the Lancaster Township Fire Police to provide assistance at the Millersville Parade on Saturday, October 14, 2017.
·       Ms. Wasong recognized a few Lancaster Catholic High School students who were in attendance at the meeting.
·       Suzanna Stoltzfus, Atkins Avenue, asked the board about the township’s role in the Buchannan Elementary school project and the water tower. Ms. Wasong pointed out that we do not own the property, so it is between the School District of Lancaster and the Lancaster City Water Authority. Mr. Laudien explained that when both parties come to some sort of a decision, the school district will submit to the township a land development plan, and that is when the township gets involved in the process. We have been in informal discussions with both parties from time to time providing them with general direction and feedback on what our laws are, what our ordinances say, and encouraging them to come to an agreement between those parties. Once they submit a land development plan, the township will subject them to a process through our subdivision and land development ordinance. Once our role kicks in, we will be very active in the process. Ms. Wasong said we have encouraged them to work together.
·       Tom Coyne, Valley Road, asked about an article he read in the LNP about this project being approved. Mr. Laudien explained there are two things being talked about. One is the development of the school on the school property, and the other is the proposal for a water tower. The city went through the process of proposing and submitting the development of a water tower on that property. That was approved by the township with the condition that the city could work out the details of land ownership with the school district. The city was never able to meet that condition, and that plan expired and went away. If that is what you read, it was a conditional approval for the water tower that is no longer valid. The school district has never submitted a land development plan for their building.
·       Glenn Ebersole, Wheatland Avenue, indicated to the audience that if you check the (township) website, the agenda for the planning commission is always published ahead of time. If and when anything is submitted, you will know.
·       Suzanna Stoltzfus, Atkins Avenue, if there was a meeting between the city and the school district and you were invited, would you attend something like that? Ms. Wasong stated it depends on the topic of conversation. We would be in a listening role. We would not be in an advisory role. It is not our place to insert ourselves into that.  Mr. Laudien explained we are very interested, and are keeping ourselves appraised of what is going on. The land development process, the zoning process is not intuitive. If you have any questions about the process, Mr. Daniels, myself, maybe one of the elected officials, and the township engineer, would be happy to meet and walk you through the process.
·       Marianne Smith, South President Avenue, said it sounds like the land development plan would be the next thing to happen. Would that come to the working session? Ms. Wasong said it would go to the planning commission.  
An executive session was held to discuss a contract.
There being no further business, the meeting was adjourned at 8:04pm.
Respectfully submitted,
William M. Laudien, Secretary

BoS Agenda-November 13, 2017

1240 Maple Avenue
Lancaster, PA 17603
P: (717) 291-1213;

November 13, 2017

1.         Agenda items
2.         Planning & Zoning updates
3.         Township Engineer updates
4.         Public Works updates
5.         Manager’s updates

I.          Pledge of Allegiance, Call to Order, Roll Call
II.         Public Comment on Agenda Items
III.       Secretary’s Report
IV.       Treasurer’s Report
V.        Payment of Bills
VI.       Reports
            A.        Lancaster Township Fire Department
            B.        Lafayette Fire Company
            C.        Police
            D.        Sewer/Other Reports
            E.         Recycling Report
            F.         Lancaster Intergovernmental Committee
VII.      Announcements
A.        Yard/Woody Waste Facility: Last day for drop off of yard/woody waste is Wednesday, November 22, 2017 from 2:00pm to 5:00pm.
B.        Office Closed:  November 23 & 24, 2017 (Thanksgiving)
C.        Leaf Pickup on Signed Streets: Ends on Wednesday, December 6, 2017, weather permitting.
D.        Leaf pickup on Non-signed Streets: Ends week of December 11-15, 2017, weather permitting.
E.         Next Board of Supervisors Meeting: Monday, December 11, 2017, 7:00pm; workshop at 6:00pm, Lancaster Township.
VIII.     Old Business
            No old business.
X.        Planning and Zoning Business
A.        LTPC #266—212 South Conestoga Drive, Stormwater Management Site Plan
The board will act on a Stormwater Management Site Plan, including requested waivers, for Alvin Fisher, 212 South Conestoga Drive. 
Waiver requests include:
SWMO Section 229-43.15.E: Township Notification of Infiltration Testing
SWMO Section 229-48.1.B.3 and 229-49.2.a.2: Loading Ratios
The Lancaster Township Planning Commission recommended approval of this plan at their meeting on October 17, 2017 subject to the conditions of township engineer Ben Webber’s review letter dated October 4, 2017.
B.        LTPC #241—Millersville Commons, Financial Security Release Request
The board will act on a request from Richard Ozimek, Millersville Road Partners, LP, for the full release of the Financial Security for this Subdivision Land Development Plan. The request was submitted via a letter dated October 27, 2017. Township Engineer Ben Webber recommended not releasing the financial security in his letter dated November 3, 2017.
C.        LTPC #264—City of Lancaster 2017 Operations Center, Extension of Time
The board will act on a request to extend the approval deadline for the Land Development Plan for the Lancaster City Operations Center for an additional 90 days from November 13, 2017. This extension was submitted by Benjamin Craddock, Lancaster Civil Engineering Co., in a letter dated November 6, 2017.
X.        New Business
A.        Presentation of 2018 Proposed Budget
The board will direct the township manager to advertise the 2018 budget for public inspection. The document will be on public display at the township office from November 20, 2017 through December 11, 2017, at which time the board will vote on the proposed budget.
B.        Res2017-10
The board will act on Resolution 2017-10 that the Chair of Lancaster Township be authorized and directed to sign the PennDOT sidewalk maintenance agreement that was signed on June 12, 2017. 
C.        913 East Orange Street Bid Award
The board will act on a bid for the acquisition and rehabilitation of 913 East Orange Street, a property owned by Lancaster Township.
D.       Handicapped Parking Sign Application
The board will act on an application for the installation of a handicapped parking sign at 320 Yorkshire Drive.
E.        Nomination of Candidate to be Appointed to the Lancaster County Planning Commission Region 3
The board will act to nominate a candidate to be appointed to Lancaster County Planning Commission, serving Region 3.
XI.       Guest Recognition & Participation
XII.      Adjournment

Large Appliance (White Goods) & Tire Collection Week


Yard/Woody Waste Drop off Reminders:

  • Saturday, November 4, 9am to noon, is the last Saturday for the drop off of yard/woody waste.
  • Monday, November 6, the yard/woody waste drop off hours change to 2pm to 5pm.
  • Wednesday, November 22, is the last day for drop off. The yard/woody waste facility will close for 2017 at 5pm.
  • Yard waste generated between the months of December and March should be disposed of with regular trash.