BoS Meeting Minutes-August 12, 2019

LANCASTER TOWNSHIP BOARD OF SUPERVISORS MEETING
MINUTES
August 12, 2019

EXECUTIVE SESSION
The board adjourned to an executive session at the conclusion of the workshop meeting at 6:40pm to discuss a contract.

I.         PLEDGE OF ALLEGIANCE, CALL TO ORDER, AND ROLL CALL
The duly advertised Lancaster Township Board of Supervisors meeting was held on Monday, August 12, 2019 in the township building at 1240 Maple Avenue, Lancaster, PA. The meeting was called to order at 7:00pm by Chair Thomas H. Schaller. Vice Chair Steven P. Elliott, Treasurer Benjamin H. Bamford, and Township Manager William M. Laudien were also present. Others in attendance included township staff and interested parties. Mr. Schaller led those assembled in the Pledge of Allegiance.

II.        PUBLIC COMMENT ON AGENDA ITEMS
No public comments on agenda items.

III.      SECRETARY’S REPORT
The minutes of the July 8, 2019 board meeting were approved by general consent.

IV.       TREASURER’S REPORT
Mr. Bamford presented the treasurer’s report as of August 12, 2019:
            General Fund………………………………………………………………………… $7,695,896.19
            Highway Aid Fund………………………………………………………………………..943,310.64
            Capital Reserve Fund………………………………………………………………….. 374,669.82
            TOTAL…………………………………………………………………………………. $9,013,876.65
Mr. Schaller stated the treasurer’s report would be filed for audit.

V.        PAYMENT OF BILLS
On a motion by Mr. Bamford, seconded by Mr. Elliott, the board unanimously approved the payment of bills (July 9, 2019–August 12, 2019):
         General Fund…………………………………………………………………………… $618,482.58
         Escrow Fund………………………………………………………………………………… 2,555.00
         State Highway Fund………………………………………………………………………… 9,813.38
         Capital Reserve Fund……………………………………………………………………. $10,000.00
         TOTAL…………………………………………………………………………………… $640,850.96

VI.       REPORTS
A.    Lancaster Township Fire Department: Chief Ron Comfort Jr. reported there were twenty-five calls in the township and thirteen calls for mutual aid during the month of July 2019, making a year-to-date total of 279 calls. He reminded everyone to check your batteries in your smoke detectors, and to also check your hard-wired detectors to make sure they are operating properly. The fire department’s 2019 fund drive is going fairly well. Mr. Schaller stated he hopes the residents of the west side will send in even a small contribution.
B.    Lafayette Fire Company: There were four calls answered on the east side of Lancaster Township during the month of July 2019.
C.    Police: Patrol Commander Charlie Melhorn gave an overview of the July 2019 police report. He announced that the police department is now partnered with Neighbors by Ring which is an app that sends real-time crime and safety notifications directly to your cell phone.
D.    Recycling Report: July 2019: 22.55%
E.    Sewer/Other Reports: Reports are available for public inspection at the meeting and during regular business hours.

VII.     ANNOUNCEMENTS
A.    Executive Sessions:  The board held executive sessions on Monday, July 8, 2019, and on Monday, August 12, 2019. Both executive sessions were to discuss a contract.
B.    Yard Waste Facility:  Closed Saturday, August 31, 2019
C.    Township Office:  Closed Monday, September 2, 2019
D.    Waste Management:  No trash/recycle collection on Monday, September 2, 2019. One-day delay schedule for the week. Monday collected on Tuesday, Tuesday collected on Wednesday, and so on.
E.    Next Board of Supervisors Meeting:  Monday, September 9, 2019, 7:00pm; workshop at 6:00pm, taking place at Thaddeus Stevens College, 750 East King Street, 2nd Floor, Mellor Auditorium.

VIII.   OLD BUSINESS
No old business.

IX.      PLANNING AND ZONING BUSINESS
A.        LTPC 289 – Maple Grove Pumping Station and Interceptor Expansion Project – Subdivision and Land Development Plan Ordinance Waiver Request and Storm Water Management Ordinance Waiver Request
Mr. Elliott moved, Mr. Bamford seconded, and the board unanimously approved a Land Development Plan Ordinance Waiver Request for ordinance sections 236-10 and 236-11, Preliminary Plan and Final Plan Processing, for LTPC 289—Maple Grove Pumping Station and Interceptor Expansion Project. At the July 16, 2019 meeting, the Lancaster Township Planning Commission recommended approval of this request subject to the conditions of township engineer Ben Webber’s review letter dated July 10, 2019.

Mr. Elliott moved, Mr. Bamford seconded, and the board unanimously approved a Storm Water Management Ordinance Waiver Request for ordinance section 229-28, Storm Water Management Site Plan Processing, for LTPC 289—Maple Grove Pumping Station and Interceptor Expansion Project. At the July 16, 2019 meeting, the Lancaster Township Planning Commission recommended approval of this request subject to the conditions of township engineer Ben Webber’s review letter dated July 10, 2019.

B.        LTPC 227 – Conestoga View – Release and Termination to Lancaster Township Development Agreement
Mr. Bamford moved, Mr. Elliott seconded, and the board unanimously approved an agreement to terminate the existing 2009 Development Agreement upon receipt of the net cash equivalent of the Financial Security (currently $187,021.00), release the existing Letter of Credit, and terminate the developer’s obligation to install the required improvements.

X.        NEW BUSINESS
A.        Engagement of Auditor for Lancaster Township Annual Audits
Mr. Elliott moved, Mr. Bamford seconded, and the board unanimously approved the engagement of Stambaugh Ness to perform the annual audits of the Lancaster Township financial records as follows:

· Year 2019 – $7,250.00
· Year 2020 – $7,500.00
· Year 2021 – $7,750.00

B.        Lancaster Township Fire Police—Event Assistance Request
Mr. Bamford moved, Mr. Elliott seconded, and the board unanimously authorized the Lancaster Township Fire Police to assist with traffic control for the Schreiber Pediatric 2019 Rubber Duckie Race taking place on Sunday, September 8, 2019, in Lancaster County Central Park. The request was made by the County of Lancaster, Department of Parks and Recreation, in a letter dated August 6, 2019.

XI.      GUEST RECOGNITION AND PARTICIPATION
Juan Agosto Jr, Wilderness Road: Has lived in the township for 31 years, and there are neighbors who are not taking care of their property. The grass is very high, and the property is not being maintained. When walking his dog a night, he notices guys gathering around and he doesn’t know what they are doing, but would like the police around the area. Mr. Schaller directed him to Tom Daniels of the zoning office for the property maintenance issues, and to the Manheim Township Police for the other issue.

XII.     ADJOURNMENT
There being no further business, the meeting was adjourned at 7:25pm.

Respectfully submitted,
William M. Laudien, Secretary