BoS Meeting Minutes – February 11, 2019

LANCASTER TOWNSHIP BOARD OF SUPERVISORS MEETING
MINUTES

February 11, 2019

I.         PLEDGE OF ALLEGIANCE, CALL TO ORDER, AND ROLL CALL
The duly advertised Lancaster Township Board of Supervisors meeting was held on Monday, February 11, 2019 in the township building at 1240 Maple Avenue, Lancaster, PA. The meeting was called to order at 7:00pm by Vice Chair Steven P. Elliott. Treasurer Benjamin H. Bamford and Township Manager William M. Laudien were also present. Chair Thomas H. Schaller was not in attendance. Others present included township solicitor Matt Crème, township staff, and interested parties. Mr. Elliott led those assembled in the Pledge of Allegiance.

II.        PUBLIC COMMENT ON AGENDA ITEMS
No public comment on agenda items.

III.      STAFF PROMOTION
Mr. Bamford moved, and Mr. Elliott seconded, and the board unanimously approved the promotion of public works assistant road master Devin Groff to the position of Road Master.

IV.       CERTIFICATE OF APPRECIATION
The board presented a certificate of appreciation to Reese Olenik of Lancaster Township for his contribution to our ongoing conservation efforts. Reese cleaned up the stream in the area of the Maple Grove Community Building and Park. During the cleanup, he recovered two shopping carts and nearly fifty pounds of trash.

V.        CONDITIONAL USE HEARING – LTPC 275 – 690 Bean Hill Road, Continued
from 12/10/2018
The board closed the regular meeting at 7:05pm, and continued the conditional use hearing from December 10, 2018 on LTPC 275, 690 Bean Hill Road per Article XX, Chapter 280, Section 2001. Applicant WPE Partnership, LP is requesting a Conditional Use per section 504.1 of the Lancaster Township Zoning Ordinance (2012) in order to construct a conventional residential development located at 690 Bean Hill Road, owned by Raymond Family Revocable Trust, and identified as tax parcel 340-38350-0-0000 in the R-2 Residential Zoning District.
Applicant representative Bill Swiernik of DM/A was reminded by Mr. Crème that he was still under oath. Mr. Swiernik presented to the board exhibits and improvements which include an alternative to relocating two of the dwellings located along Bean Hill Road. Exhibit represents improvements along the roadway that extend along the property frontage, and also to the south to the existing improvements that are located at Wilderness Road. There are sidewalk and curb improvements. A comprehensive project that would allow for the road to be widened. Being no other comments, the conditional use hearing was closed at 7:15pm.
Mr. Bamford moved, and Mr. Elliott seconded, and the board unanimously approved by oral decision the conditional use for LTPC 275, 690 Bean Hill Road, which includes the following conditions:
1.  The applicant is bound by the testimony and evidence presented.
2.  The applicant shall include the proposed roadway improvements as shown on Exhibit 4 in the land development plan to be submitted to the township.
3.   The applicant shall pay all necessary permits and approvals required by the applicable ordinances.
4.  The applicant shall develop the property in compliance with and without material deviation from the plan presented this evening. Non-material deviation inconsistencies may be approved as part of the land development plan process.
This oral decision of the board will be followed by a written decision to be presented at the March 11, 2019 board of supervisors meeting. The regular meeting was reconvened at 7:18pm.

VI.       SECRETARY’S REPORT
The minutes of the January 7, 2019 board meeting were approved by general consent.

VII.     TREASURER’S REPORT
Mr. Bamford presented the treasurer’s report as of February 11, 2019:
            General Fund………………………………………………………………………… $6,919,602.36
            Highway Aid Fund…………………………………………………………………….. 549,599.96
            Capital Reserve Fund…………………………………………………………………. 427,898.70
            TOTAL………………………………………………………………………………… $7,897,101.02
Mr. Elliott stated the treasurer’s report would be filed for audit.

VIII.   PAYMENT OF BILLS
On a motion by Mr. Bamford, seconded by Mr. Elliott, the board unanimously approved the payment of bills (January 8, 2019–February 11, 2019):
         General Fund…………………………………………………………………………… $932,434.18
         Escrow Fund………………………………………………………………………………. 14,168.70
         State Highway Fund…………………………………………………………………….. 77,975.39
         Capital Reserve Fund…………………………………………………………………………….. -0-
         TOTAL………………………………………………………………………………… $1,024,578.27

IX.      REPORTS
A.    Lancaster Township Fire Department: Chief Ron Comfort Jr. reported there were thirty calls in the township, with eighteen calls for mutual aid, during the month of January 2019, making a year-to-date total of forty-eight calls.
B.    Lafayette Fire Company: There were seven calls answered on the east side of Lancaster Township during the month of January 2019.
C.    Police: Sgt. John Donnelly gave an overview of the January 2019 police report.
D.    Recycling Report: January 2019: 20.43%
E.    Sewer/Other Reports: Reports are available for public inspection at the meeting and during regular business hours.

X.        ANNOUNCEMENTS
A.        Executive Session: An executive session regarding personnel matters was held after the February 11, 2019 workshop session.
B.        Office Closed: Monday, February 18, 2019. No change to the trash/recycle collection.       C.        Next Board of Supervisors Meeting: Monday, March 11, 2019, 7:00pm; workshop at 6:00pm, Lancaster Township.

XI.      OLD BUSINESS
            No old business.

XII.     PLANNING AND ZONING BUSINESS
A.        LTPC #278 – Buchanan Elementary – Final Land Development & Lot Add-On Plan
Mr. Bamford moved, Mr. Elliott seconded, and the board unanimously approved a request for an extension of time, until March 11, 2019, for the approval of the Land Development Plan for Buchanan Elementary School. This request was submitted by Steven Gergely, Harbor Engineering, Inc., in a letter dated January 10, 2019.
B.        Resolution 2019-03 – LTPC #278 – Buchanan Elementary
Mr. Bamford moved, Mr. Elliott seconded, and the board unanimously approved Resolution 2019-03, Buchanan Elementary—LTPC 278, authorizing and directing the township manager to submit an application for traffic signal approval to PennDOT, and sign the application on behalf of the Lancaster Township.
C.        LTPC 224 – Conestoga Reserve – Modification Request
Mr. Bamford moved, Mr. Elliott seconded, and the board unanimously approved a request from Mark Will, JPM Keller LLC, for a waiver of the following section of the Lancaster Township Subdivision and Land Development Ordinance (SALDO) (2015):  Section 603.02.B – Grass Planting Strip
The Lancaster Township Planning Commission recommended approval of this modification request, conditioned upon township engineer Ben Webber’s review letter dated January 9, 2019, at their meeting on January 15, 2019.
D.        LTPC #271 – 122 City Mill Road – Final Land Development Plan
Mr. Bamford moved, Mr. Elliott seconded, and the board unanimously approved a request for a 90-day extension of time for the approval of the Land Development Plan for 122 City Mill Road. This request was submitted by Benjamin Craddock, Lancaster Civil Engineering Co., in a letter dated January 11, 2019.
E.        Lancaster Township Planning Commission Appointment
Mr. Bamford moved, Mr. Elliott seconded, and the board unanimously appointed Thomas Kifolo to the Lancaster Township Planning Commission, filling the remaining term formerly held by Thomas Waters who has moved out of the township. The term for the remainder of this appointment will expire on December 31, 2019.

XIII.   NEW BUSINESS
A.        Ordinance 2019-01 – Amending Pension Plan
Mr. Bamford moved, Mr. Elliott seconded, and the board unanimously agreed to move action on Ordinance 2019-01 to the March 11, 2019 meeting. This ordinance is to amend its municipal pension plan administered by the PA Municipal Retirement System, and authorize the Defined Benefit Adoption Agreements.
B.        Resolution 2019-04 – Certification of Uncollected 2018 Municipal Real Estate Taxes
Mr. Bamford moved, Mr. Elliott seconded, and the board unanimously adopted Resolution 2019-04 for the certification of uncollected 2018 Municipal Real Estate Taxes turned into the Tax Claim Bureau for collection in January 2019 by the Lancaster County Treasurer’s Office.
 C.        Handicap Sign Application – 1135 East Orange Street, Apt. J4
Mr. Bamford moved, Mr. Elliott seconded, and the board unanimously approved an application for the installation of a handicap sign at 1135 East Orange Street, for Apt. J4.
 D.        Handicap Sign Application – 81 Ranck Avenue
Mr. Bamford moved, Mr. Elliott seconded, and the board unanimously approved an application for the installation of a handicap sign at 81 Ranck Avenue.
 E.        Confirmation of Special Fire Police
Mr. Bamford moved, Mr. Elliott seconded, and the board unanimously approved confirmation of Lori Lyn Johnson as Special Fire Police for the Lancaster Township Fire Department.
F.         Penryn Fire Company Mud Sale – Request for Lancaster Township Fire Police
Mr. Bamford moved, Mr. Elliott seconded, and the board unanimously approved a request for the Lancaster Township Fire Police to provide security, traffic, and crowd control for the Penryn Fire Company Mud Sale, from 5:00pm to 9:00pm, Friday, March 15, 2019, and 6:00am to 6:00pm, Saturday, March 16, 2019.
G.        Run4Luck 5K Race – Request for Lancaster Township Fire Police
Mr. Bamford moved, Mr. Elliott seconded, and the board unanimously approved a request for the Lancaster Township Fire Police to assist during the annual Run4Luck 5K Race, sponsored by the Junior League of Lancaster, from 9:00am to 11:30am on Saturday, March 16, 2019, starting and finishing at Lancaster Country Day School.
           
XIV.    GUEST RECOGNITION AND PARTICIPATION
No guest recognition or participation.

XV.     ADJOURNMENT
There being no further business, the meeting was adjourned at 7:34pm.

Respectfully submitted,
William M. Laudien, Secretary