BoS Meeting Minutes-February 12, 2018

LANCASTER TOWNSHIP BOARD OF SUPERVISORS MEETING
MINUTES
February 12, 2018

I.         PLEDGE OF ALLEGIANCE, CALL TO ORDER, AND ROLL CALL
The duly advertised Lancaster Township Board of Supervisors meeting was held on Monday, February 12, 2018 in the township building at 1240 Maple Avenue, Lancaster, PA. The meeting was called to order at 7:00pm by Chair Benjamin H. Bamford. Vice Chair Thomas H. Schaller, Treasurer Steven P. Elliott, and Township Manager William M. Laudien were also present. Others in attendance included township staff and interested parties. Mr. Bamford led those assembled in the Pledge of Allegiance.

II.        PUBLIC COMMENT ON AGENDA ITEMS
            No public comments on agenda items.

III.      SECRETARY’S REPORT
The minutes of the January 2, 2018 reorganization meeting and regular board meeting were approved by general consent.

IV.       TREASURER’S REPORT
Mr. Elliott presented the treasurer’s report as of February 12, 2018:
            General Fund………………………………………………………………………… $5,364,389.94
            Highway Aid Fund…………………………………………………………………….. 372,886.91
            Parks Fund…………………………………………………………………………………. 29,319.50
            Capital Reserve Fund…………………………………………………………………. 857,631.62
            TOTAL………………………………………………………………………………… $6,624,227.97
Mr. Bamford stated the treasurer’s report would be filed for audit.

V.        PAYMENT OF BILLS
On a motion by Mr. Elliott, seconded by Mr. Schaller, the board unanimously approved the payment of bills (January 3, 2018–February 12, 2018):
         General Fund…………………………………………………………………………… $664,550.36
         Escrow Fund………………………………………………………………………………… 8,705.96
         State Highway Fund…………………………………………………………………….. 38,809.74
         Parks Fund…………………………………………………………………………………… 1,125.84
         Capital Reserve Fund…………………………………………………………………… 31,300.00
         TOTAL…………………………………………………………………………………… $744,491.90

VI.       REPORTS
A.    Lancaster Township Fire Department: Chief Ron Comfort Jr. reported there were thirty-three calls in the township, with fourteen calls for mutual aid, during the month of January 2018, making a year-to-date total of forty-seven calls. The fire department has held several fire prevention programs and public information events as well.
B.    Lafayette Fire Company: There were four calls answered on the east side of Lancaster Township during the month of December 2017, and seven calls during the month of January 2018.
C.    Police: Sergeant Michael Piacentino gave an overview of the December 2017 and January 2018 police report. Sgt. Piacentino introduced OIC John Donnelly who is the new Manheim Township Police Officer liaison for Lancaster Township. He also pointed out the rash of vehicle break ins and thefts, and reminded residents to keep your doors locked, remove valuables, or keep them out of sight.
D.    Sewer/Other Reports: Reports are available for public inspection at the meeting and during regular business hours.
E.    Recycling Report: December 2017: 21.8%

VII.     ANNOUNCEMENTS
A.    Office closed: Monday, February 19, 2018 (Presidents’ Day)
B.    Next Board of Supervisors Meeting: Monday, March 12, 2018, 7:00pm, workshop at 6:00pm, Lancaster Township.

VIII.   OLD BUSINESS
            No old business.

IX.      PLANNING AND ZONING BUSINESS
A.        LTPC #224–Conestoga Reserve – Financial Security Reduction Request
Mr. Elliott moved, and Mr. Schaller seconded, and the board unanimously denied  a request from Deb Ferguson, JPM Keller, LLC, for a reduction of the financial security for LTPC #224 Subdivision Land Development Plan. The request was submitted via an email dated December 19, 2017. Township Engineer Ben Webber, in his letter dated February 1, 2018, recommended not reducing the financial security in the amount of $153,666.00 as requested.
B.        LTPC #231—Country Meadows Overflow Parking Area – Financial Security Reduction Request
Mr. Elliott moved, and Mr. Schaller seconded, and the board unanimously approved a request from Carl Helman, Country Meadows, for a reduction of the financial security for LTPC #231 Stormwater Management Plan. The request was submitted via an email dated December 22, 2017. Township Engineer Ben Webber, in his letter dated December 22, 2017, recommended reducing the financial security to the amount of $5,000.00.
C.        LTPC #264—City of Lancaster 2017 Operations Center – Ordinance 2018-01; Intergovernmental Cooperation Agreement
Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously opened a hearing at 7:10pm to act on Ordinance 2018-01, authorizing execution of an Intergovernmental Cooperation Agreement with the City of Lancaster. The proposed ordinance authorizes the township, under the authority granted by the Intergovernmental Cooperation Act, 53 Pa. C.S. §2301 et seq., to enter into an agreement with the City of Lancaster, pertaining to the development of the City Operations Center, and the maintenance, repair, and use of Riverside Avenue from the intersection of Ranck Mill Road and Riverside Avenue, to its terminus, by the City of Lancaster. Comments were heard from resident Tony Allen, Parkside Avenue, regarding the impact of traffic, and keeping the roads and pedestrians safe, and resident Rosie Gross, Ranck Avenue, on the impact to the environment. Resident Brittany Ambrose of Nassau Road wanted it to go on the record that she is opposed to the project. The board unanimously closed the hearing at 7:23pm.
Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously approved the Intergovernmental Cooperation Agreement between the City of Lancaster and Lancaster Township for the purpose of defining the rights and responsibilities of the parties pertaining to the use, maintenance, and repair of Riverside Avenue and other matters related to the Lancaster City Operations Center Plan.
Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously approved Ordinance 2018-01.
D.        LTPC #264–City of Lancaster 2017 Operations Center – Land Development Plan
Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously approved a land development plan, including requested waivers, for the City of Lancaster’s Operations Center on Riverside Avenue, and conditioned on the City meeting certain conditions, one of which is a successful extension of time before the Lancaster Township zoning hearing board.
Waiver requests include:
SALDO 305 – Preliminary Plan Application
SALDO 402.02.A – Plan Scale
SALDO 602.04.C and 602.4.F – Cul-de-sac Length and Dead-end Prohibition
SALDO 602.09.C.5 – Driveway Apron Surface
SALDO 602.9.C.1 – Access Drive Setback from Side Property Lines
SALDO 603.03.A – Curbing Along Access Drives and Parking Compounds
SWMO 229.43.15.E – Township Notification of Infiltration Testing
SWMO 229-47.3(e)[3] – Maximum Spillway Width for Facility Depth Less Than Two Feet
The Lancaster Township Planning Commission recommended conditional approval of this Land Development Plan at their meeting on November 21, 2017, subject to the conditions of township engineer Ben Webber’s, review letter dated November 10, 2017, and the intergovernmental cooperation agreement including any items deemed necessary by the township solicitor in the intergovernmental cooperation agreement.
E.        SWM #18-0007—1317 Meadowbrook Road Minor Stormwater Management Plan, Ownership & Maintenance Agreement
Mr. Elliott moved, and Mr. Schaller seconded, and the board unanimously approved an Ownership and Maintenance Agreement for the Minor Stormwater Management Plan for 1317 Meadowbrook Road, per township engineer Ben Webber.

X.        NEW BUSINESS
A.        Resolution No. 2018-04
Mr. Elliott moved, and Mr. Schaller seconded, and the board unanimously approved Resolution 2018-04 to confirm the Lancaster County Tax Claim Bureau’s certification of uncollected real estate taxes for calendar year 2017.
B.        Resolution No. 2018-05
Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously approved Resolution 2018-05 to confirm the Lancaster County Tax Claim Bureau’s certification of uncollected real estate taxes for outstanding 2016 September to December Interims.
C.        Resolution No. 2018-06
Mr. Elliott moved, and Mr. Schaller seconded, and the board unanimously approved Resolution 2018-06 authorizing an appropriate officer to execute the application of Pequea Township to join the Suburban Lancaster Sewer Authority
D.        Township of Pequea—New Application to Join Southern Lancaster Sewer
Authority (SLSA)
Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously approved a new application request from the Township of Pequea to join the board of the Suburban Lancaster Sewer Authority (SLSA), due to a change in Pequea Township’s representative with the SLSA board. 
E.        Run4Luck 5K Race—Request for Lancaster Township Fire Police
Mr. Elliott moved, and Mr. Schaller seconded, and the board unanimously approved a request for the Lancaster Township Fire Police to assist during the annual Run4Luck 5K race sponsored by the Junior League of Lancaster. The race takes place on Saturday, March 17, 2018, starting at the Lancaster Country Day School at 9:00am, and finishing at 11:00am.

XI.      GUEST RECOGNITION AND PARTICIPATION
·       Katherine Hopkins, South School Lane—Ms. Hopkins invited the board to attend the Doug Tallamy event on March 22, 2018 at the Lancaster County Conservancy, based on his book Restoring Nature’s Relationships in Our Community. Mr. Bamford indicated he thought it was great, and that he received his invitation today. He thinks it is fascinating, and indicated there was discussion about it at the Lancaster County Planning Commission.

XII.     ADJOURNMENT
There being no further business, the meeting was adjourned at 7:50pm.

Respectfully submitted,
William M. Laudien, Secretary