BoS Meeting Minutes-October 10, 2016

LANCASTER TOWNSHIP BOARD OF SUPERVISORS MEETING
MINUTES
Monday, October 10, 2016

I.         PLEDGE OF ALLEGIANCE, CALL TO ORDER, AND ROLL CALL
The duly advertised Lancaster Township Board of Supervisors meeting was held on Monday, October 10, 2016 in the township building at 1240 Maple Avenue, Lancaster, PA. The meeting was called to order at 7:00pm by Chair Thomas H. Schaller. Vice Chair Kathleen M. Wasong, Treasurer Benjamin H. Bamford, and Township Manager William M. Laudien were also present. Others in attendance included township solicitor Matthew Crème, Jr., township staff and interested parties. Mr. Schaller led those assembled in the Pledge of Allegiance.

II.        PUBLIC COMMENT ON AGENDA ITEMS
No public comment.

III.      SECRETARY’S REPORT
The minutes of the September 12, 2016 board meeting were approved by general consent.

IV.       TREASURER’S REPORT
Mr. Bamford presented the treasurer’s report as of September 2016:
General Fund………………………………………………………………………… $5,086,574.32
Highway Aid Fund…………………………………………………………………….. 299,063.54
Parks Fund…………………………………………………………………………………. 38,589.56
Capital Reserve Fund………………………………………………………………. 1,528,177.99
TOTAL………………………………………………………………………………… $6,952,405.41
Mr. Schaller stated the treasurer’s report would be filed for audit.

V.        PAYMENT OF BILLS
On a motion by Mr. Bamford, seconded by Ms. Wasong, the board unanimously approved the payment of bills (September 12, 2016–October 9, 2016):
General Fund…………………………………………………………………………… $408,791.33
Escrow Fund………………………………………………………………………………… 9,697.86
State Highway Fund…………………………………………………………………….. 11,706.46
Parks Fund……………………………………………………………………………………… 239.17
Capital Reserve Fund…………………………………………………………………………….. -0-
TOTAL…………………………………………………………………………………… $430,434.82

VI.       REPORTS
A.    Lancaster Township Fire Department: There were twenty-three calls reported in the township, with twenty calls for mutual aid, during the month of September 2016, making a year-to-date total of 353 calls. Ms. Wasong pointed out that on September 30th and October 1st, there were two 2-alarm fires that the fire department handled, and she commended the commitment of the volunteers.
B.    Lafayette Fire Company: There were five calls answered on the east side of Lancaster Township during the month of September 2016.
C.    Police: Officer Michael Piacentino gave an overview of the September 2016 police report.
D.    Sewer/Other Reports: Reports are available for public inspection at the meeting and during regular business hours.
E.    Recycling Report: August 2016: 24.8%
F.   Lancaster Intermunicipal Committee Report: No report.

VII.     ANNOUNCEMENTS
A.        Road Tour: A road tour to look at potential roads to pave was conducted on Monday, October 10, 2016, at 3:00pm.
B.        Halloween Parade: Hamilton Park Church will hold its annual Halloween activities on Saturday, October 29, 2016. Parade starts at 11:00am.
C.        Trick or Treat celebrated: Monday, October 31, 2016, 6:00pm-8:00pm
D.        General Election: Tuesday, November 8, 2016
E.        Next Board of Supervisors Meeting: Monday, November 14, 2016, 7:00pm; workshop at 6:00pm, Lancaster Township.

VIII.   PLANNING AND ZONING BUSINESS
No planning and zoning business.

IX.      NEW BUSINESS
A.        Hawthorne Ridge Development
Ms. Wasong moved, Mr. Bamford seconded, and the board unanimously accepted an agreement with Lennar for the Hawthorne Ridge Development Project with the following provisions as specified in the letter of Lennar’s counsel dated September 26, 2016:
1.     The road work will be completed, and offered for consideration of dedication November 14, 2016. Lennar has agreed to remain financially responsible for the winter maintenance of plowing and other routine items on those roads for the 2016/2017 winter season.
2.     Lennar has agreed to bring the escrow balance back into compliance with the Municipalities Planning Code.
3.     Lennar will process with their bonding company this year’s annual 10% increase of financial security, and the township will continue to hold that financial security for the completion of the required improvements, or unless or until there is a request for reduction.
4.     Lennar will pay $7,500.00 into the general fund of the township for unrestricted use as an effort to reimburse for all of those costs unreimbursable under law that have occurred.
5.     There is work that will be deferred to the 2017 spring start of construction, and the township staff and Lennar will confirm those remaining issues of the scope of work and reach agreement on the uncompleted, required improvements.
6.     Once the road work is completed, and the amount of scope of the work deferred to the 2017 construction season is established, the township, along with Lennar, will review the amount of financial security being held by the bond and right-size that.

X.        OLD BUSINESS
A.        Bid for Hawthorne Ridge Development—Road and Various Additional Improvements Project.
Mr. Bamford moved, Ms. Wasong seconded, and the board unanimously agreed to allow the bid submitted by Pennsy Supply for the Hawthorne Ridge Development, road and various additional improvements project to expire.

XI.      GUEST RECOGNITION AND PARTICIPATION
·       Mr. Schaller recognized three Lancaster Catholic High School students who were in attendance at the meeting for their government class.
·       Diana Wolfe, Waypoint Drive (Southern Village): The streets have been paved. Is there a timetable for dedication of Waypoint? There is still some serious concerns about the retention pond that is on Wabank and Waypoint. Before the street is dedicated, the homeowners’ association would like to know what the plan is. Mr. Laudien stated that there was an inspection done today on the cartway and there is still some remediation work that is likely to occur. The dedication of the road and any concerns about the basin are separate issues. When the road itself is properly done, and offered for dedication, the township will likely accept it because it is the roadway we are evaluating. There is a separate improvement guarantee for the basin. Mr. Crème pointed out that when the roadway and the basin are accepted, they become the responsibility of the municipality, not the HOA. Mr. Laudien indicated that the township has additional things to look at with the basin, but we are largely satisfied. There has been substantial work done by the developer. The vegetation has taken hold, the center channel has been effective in conveying the water, and the lowering of the faceplate means the water is leaving the basin at a much quicker rate. We had a decent amount of rain on Saturday, and today that basin in dry. We have seen progress, and would like to see more diversity in some of the vegetation. It took hold late this year, but expect those plantings to come I quicker next spring, and some of the mature plantings to stay established. By and large, we are almost to the end of that process and largely satisfied with what is going on out there. If you have specific issues beyond the ones I have mentioned, the township is happy to continue to work with the HOA to resolve those. Ms. Wolfe—after the HOA has taken a look at it, if we have more questions, we can come to you? Mr. Laudien—absolutely, and we would walk out there with you to look at it. Ms. Wolfe—my second question has to do with speeding in the subdivision and what is the process for obtaining at least one stop sign and some additional speed limit signs in there, or do we have to wait until dedication. Mr. Laudien explained that police enforcement will occur after the dedication. There will not be any additional stop signs in that development. The stop signs are used to control the flow of traffic, not to handle speed issues. They are state-mandated by PennDOT. Once the roads are dedicated, we will have police enforcement out there and I will take a look at where the speed limit signs are placed, and if additional signage is needed, we will post them. Ms. Wolfe pointed out for the police information that from north out to Wabank Road on Waypoint it is a speedway which is why we were asking for a stop sign. She also asked about speed bumps. Ms. Wasong responded that unfortunately it is illegal to put up a stop sign to slow traffic, and you cannot plow over speed bumps. Mr. Laudien reiterated that once the roads get dedicated, the police will be out there.

XII.     ADJOURNMENT
There being no further business, the meeting was adjourned at 7:33pm.

Respectfully submitted,
William M. Laudien, Secretary