IX.  Planning/Zoning Business
A. LTPC #188-Southern Village, Request for Reduction in Letter of Credit: Mr. Bamford moved, Ms. Wasong seconded, and the board unanimously authorized a reduction in the letter of credit in the amount of $30,662.00 leaving a balance of $40,288.00, which is sufficient to cover the remaining work as per the township engineer’s letter of April 8, 2013.

X. New Business
A. Ordinance No. 2013-01: Ms. Wasong moved, Mr. Bamford seconded, and the board unanimously authorized an amendment to the police services agreement with ManheimTownship.
B. Amendment to Police Services Agreement:  Ms. Wasong moved, Mr. Bamford seconded, and the board unanimously approved Amendment #1 to the police services agreement with ManheimTownship.

C. Bids for 2013 Street Paving:  Ms. Wasong moved, Mr. Bamford seconded, and the board unanimously awarded a contract for street paving to Martin Limestone, DBA Burkholder Paving, in the amount of $70,010.00, which was the lowest bid.

D. 2013/2014 Memorandum of Understanding with LCCD:  Mr. Bamford moved, Ms. Wasong seconded, and the board unanimously agreed to enter into a memorandum of understanding between the township and the Lancaster County Conservation District (LCCD). This document validates the linkage between LancasterTownship and LCCD as required by the Municipal Separate Storm Sewer System (MS4) protocol.

 XI.  Guest Recognition and Participation:  *Peggie Miller, Valley Road, thanked the board for the wonderful recognition of township volunteers and the informative speaker at the annual volunteer appreciation dinner. *Rob Lowy, Wilson Drive, asked that the township contact WGAL-TV to have them clean up their property. Mr. Daniels will look into it.

XII.     Adjournment
There being no further business, the meeting was adjourned at 7:40PM.

                                                                         
William M. Laudien, Secretary

LANCASTER TOWNSHIP BOARD OF SUPERVISORS MEETING

March 11, 2013

I.              PLEDGE OF ALLEGIANCE, CALL TO ORDER, AND ROLL CALL
The duly advertised Lancaster Township Board of Supervisors meeting was held on March 11, 2013 in the township building at 1240 Maple Avenue, Lancaster, PA. In the absence of Chair Thomas H. Schaller, Vice Chair Kathleen M. Wasong called the meeting to order at 7:00PM. Treasurer Benjamin H. Bamford and Township Manager William M. Laudien were also present. Others in attendance included township staff and interested parties. Ms. Wasong led those assembled in the Pledge of Allegiance.

II.             PUBLIC COMMENT ON AGENDA ITEMS: There were none.

III.           SECRETARY’S REPORT
The board approved the minutes of the February 11, 2013 meeting by general consent.

IV.           TREASURER’S REPORT
Treasurer Bamford presented the treasurer’s report as of February 28, 2013:
General Fund……………………………………………………………………………………… $5,291,280.41
Highway Aid Fund……………………………………………………………………………………. 493,758.60
Parks Fund……………………………………………………………………………………………….. 23,042.56
Capital Reserve Fund…………………………………………………………………………….. 1,306,320.73
TOTAL……………………………………………………………………………………………….. $7,114,402.30
Ms. Wasong stated the treasurer’s report would be filed for audit.

V.             PAYMENT OF BILLS
Mr. Bamford moved, Ms. Wasong seconded, and the board approved the payment of bills (February 12–March 11, 2011):
General Fund………………………………………………………………………………………… $260,583.84
Escrow Fund……………………………………………………………………………………………. 74,347.50
State Highway Fund………………………………………………………………………………….. 10,293.44
Parks Fund…………………………………………………………………………………………………… 302.18
Capital Reserve Fund…………………………………………………………………………………………… -0-
TOTAL…………………………………………………………………………………………………. $345,526.96

VI.           REPORTS

A.             Lancaster Township Fire Department: There were 36 emergency calls in February for a year-to-date total of 89 responses.
B.             Lafayette Fire Company: Newly elected Lafayette Fire Chief Dave Keens introduced himself and presented the 2012 Annual Report for Lafayette Fire Company. There were 72 total calls for assistance to the east side of Lancaster Township in 2012 and four calls in February 2013.
C.             Police: Officer Michael Piacentino went over February’s written report.
D.             Sewer/Other Reports: These reports are available for public inspection before and after this meeting, and during regular business hours.
E.            Recycling Report: The recycling rate for January 2013 was 18.74%.
F.            Lancaster Inter-Municipal Report: Ms. Wasong stated that the next LIMC meeting is          scheduled for March 13 at EastLampeterTownship. Ray D’Agostino will speak  regarding LHOP. It was agreed that Michael LaSala will prepare an annual report for 2012 similar to the one he did the previous year. The committee voted to keep the formula for calculating dues the same with no changes.

VII.          ANNOUNCEMENTS

A.            Next Board of Supervisors Meeting: April 8, 2013, 7:00PM with the public workshop at 6:00PM.
B.            Office Closed: Friday, March 29, 2013

VIII.           OLD BUSINESS: There was none.

 IX.           PLANNING/ZONING BUSINESS: There was none.

X.             NEW BUSINESS

A.            2012 Audit
Mr. Bamford moved to accept the 2012 audit as presented by Trout, Ebersole & Groff, LLP forwarded it to PA DCED as required by law. Ms. Wasong seconded the motion, which carried.

B.       Appeal of PA DEP Conditional Approval of Lancaster County Act 167 Plan
Mr. Bamford moved to ratify and confirm the action of Lancaster Township with other Lancaster County municipalities and with the Building Industry Association of Lancaster County in an appeal to the Pennsylvania Environmental Hearing Board from the letter dated February 5, 2013 from Scott R. Williamson, Program Manager, Wetlands and Waterways Program, of the Pennsylvania Department of Environmental Protection approving the Lancaster County Act 167 Stormwater Management Plan, subject to conditions, and to further authorize the solicitor and appropriate township officials to execute other documents necessary or desirable to prosecute the appeal. Ms. Wasong seconded and the motion carried.

XI.           GUEST RECOGNITION AND PARTICIPATION: There was none.

XII.          EXECUTIVE SESSION: The board went into an executive session (personnel issues) after the workshop at 6:40PM and ending at 6:55PM.

 XIII.        ADJOURNMENT
With no further business brought before the board, the meeting was adjourned at 7:22PM.

Respectfully submitted,

                                                            
William M. Laudien, Secretary

LANCASTER TOWNSHIP BOARD OF SUPERVISORS MEETING

                                                                 February 11, 2013

 I.              Pledge of Allegiance, Call to Order, and Roll Call
The duly advertised Lancaster Township Board of Supervisors meeting was held on February 11, 2013 in the township building at 1240 Maple Avenue, Lancaster, PA. The meeting was called to order at 7:00PM by Chair Thomas H. Schaller. Vice Chair Kathleen M. Wasong, Treasurer Benjamin H. Bamford, and Secretary William M. Laudien were also present. Others in attendance included township staff and interested parties. Mr. Schaller led those assembled in the Pledge of Allegiance.

II.             Public Comment on Agenda Items: There were no comments.

III.           Secretary’s Report
Ms. Wasong moved, Mr. Bamford seconded, and the minutes of the January 7, 2013 reorganization and regular board meetings were approved as presented.

IV.           Treasurer’s Report
Mr. Bamford presented the treasurer’s report as of January 31, 2013:
General Fund          …………………………………………………………………………… $5,192,509.65
Highway Fund………………………………………………………………………………………… 505,080.13
Parks/Open Space Fund……………………………………………………………………………. 21,739.02
Capital Reserve Fund……………………………………………………………………………. 1,306,120.34
TOTAL    …………………………………………………………………………………………… $7,025,449.14
Mr. Schaller stated that the treasurer’s report would be filed for audit.

 V.             Payment of Bills
On a motion by Mr. Bamford, seconded by Ms. Wasong, the board approved the payment of bills 1/8/13–2/11/13:
General Fund………………………………………………………………………………………… $270,600.25
Escrow Fund ……………………………………………………………………………………………. 10,935.59
Highway Fund ………………………………………………………………………………………….. 11,348.94
Parks Fund……………………………………………………………………………………………………. 343.98
Capital Reserve Fund…………………………………………………………………………………………… -0-
TOTAL     ……………………………………………………………………………………………… $293,228.76

VI.           Reports
A.            Lancaster Township Fire Department: There were 53 emergency calls in January.
B.            Lafayette Fire Company: There were four calls to the township’s east side in January.
C.            Police: Officer Michael Piacentino gave an overview of the police reports. He mentioned that the police web site can be accessed by the public 24 hours a day. It lists information about what is occurring township-wide. Mr. Schaller asked what happens in the case of unleashed dogs. Officer Piacentino replied that the first offense usually results in a warning. The second offense results in a fine up to $300.00.
D.            Sewer/Other Reports: These reports are on the table and available for public inspection during regular business hours.
E.            Recycling Report: The December 2012 recycling rate was 18.22%. This rate has been steadily rising since the start of commingling recyclables.
F.             Lancaster Inter-Municipal Committee: The next meeting will be February 13, 2013, 7:30AM at West Hempfield Township.

VII.                    Announcements
A.      Next Regular Board Meeting: March 11, 2013 at 7:00PM; workshop at 6:00PM.
B.      Office Closed: February 18, 2013 for Presidents’ Day

VIII.                  Old Business: There was no old business.

IX.                    Planning/Zoning Business: There was no planning and zoning business.

X.                    New Business
A.                    Appointments
Ms. Wasong moved, Mr. Bamford seconded, and the board unanimously appointed Mark A. Deimler
and ARRO Consulting as sewage enforcement officers for the township. Mr. Bamford then moved, Ms. Wasong seconded, and the board unanimously appointed Trout Ebersole and Groff, LLP as auditors for 2012 township financial records.

B.          Resolution No. 2013-03
Mr. Bamford moved, Ms. Wasong seconded, and the board unanimously confirmed Lancaster County Tax Claim Bureau’s certification of uncollected real estate taxes for September 2011 through December 2011.

C.          Resolution No. 2013-03
Mr. Wasong moved, Ms. Bamford seconded, and the board unanimously confirmed Lancaster County Tax Claim Bureau’s certification of uncollected real estate taxes for 2012.

XI.           Guest Recognition and Participation
Marie Riotz (?) had questions about the procedure for hiring a public works superintendent. Mr. Laudien replied that she is free to come in to the office during regular business hours and fill out a “request for information” form.

XII.                   Adjournment
With no further business to come before the board, the meeting was adjourned at 7:22PM.

Respectfully submitted,

                                                                   
William M. Laudien, Secretary

VI.             Reports

A.                Fire Departments: Mr. Schaller reported 50 calls in December to the west side for an annual total of 507 responses.
B.                 Lafayette Fire Company: There were six calls in December to the east side.
C.                Police: No officer was present and there were no questions.
D.                Sewer, and Subsidiary Reports: These reports are available for public inspection at this meeting and during regular business hours.
E.                 Recycling Report: The recycling rate for November 2012 was 17.15%, which includes .33 tons of white goods and .79 tons of cardboard.
F.                 Lancaster Inter-Municipal Committee: Ms. Wasong reported on the December meeting in Lancaster Township: East Hempfield sent a letter resigning from the LIMC; the executive director is now working on a consulting basis only; they are revisiting the LIMC structure and goals. The next regular meeting is January 9, 2013, 7:30AM at Manor Township.

VII.          Announcements

A.  Next Board Meeting: Monday, February 11, 2013 at 7:00PM; Workshop at 6:00PM.

B.  Office Closing: January 21, 2013, Martin Luther King, Jr. Day

VIII.       Old Business: There was none.

IX.             Planning/Zoning Business

A.        LTPC #241—Millersville Commons: After a brief presentation by Keith Heigel of Light Heigel, Ms. Wasong moved, Mr. Bamford seconded and the board unanimously granted conditional approval of the Land Development Plan for Millersville Commons. Ben Weber, RETTEW Associates, Inc., stated the applicant is providing documentation timely and as needed.

B.        LTPC #241—Millersville Commons: Mr. Bamford moved, Ms. Wasong seconded and the board unanimously accepted the financial security/construction costs estimates as presented by the township engineer, RETTEW Associates, Inc.

C.        LTPC #233—Crossway Church, Reduction in Letter of Credit: Ms. Wasong moved, Mr. Bamford seconded, and the board unanimously reduced the letter of credit by $78,177.25 leaving a balance of $98,330.00, which is sufficient to cover the remaining work, as per the township engineer’s letter of January 2, 2013.

D.        LTPC #235—Campus of History, Reduction in Letter of Credit: Mr. Bamford moved, Ms. Wasong seconded, and the board unanimously reduced the letter of credit by $243,167.40 leaving a balance of $27,018.06, which is sufficient to cover the remaining work, as per the township engineer’s letter of December 26, 2012.

X.                New Business

 A.        Resolution No. 2013-02: Ms. Wasong moved, Mr. Bamford seconded, and the board unanimously authorized the Lancaster Township Fire Department Special Fire Police to participate in nonemergency and emergency events during 2013 providing assistance to Lancaster County-Wide Communications.

B.        Request for Handicapped Parking Space: Ms. Wasong moved, Mr. Bamford seconded, and the board approved a handicapped parking space at 1190 Elm Avenue.

At this point in the meeting, Ms. Wasong and Mr. Schaller thanked Mr. Bamford for his efficient chairmanship during 2012, guiding the township through some challenging times and events.

 XI.       Guest Recognition and Participation: Jim and Jackie Brenner, Atkins Avenue, asked if some sort of traffic calming could be instituted on Atkins   Avenue to slow speeders. It is a dangerous situation especially with trash trucks, cars, and school children walking on the street, since there are no sidewalks. Mr. Laudien noted the last traffic study did not warrant additional stop signs, but will have another study done to see if there are any changes. Overgrown bushes at corners will also be trimmed.

 XII.     Executive Session: The board held an executive session between the organizational meeting and this meeting to discuss personnel-related issues from 6:40 to 7:00PM.

 XIII.    Adjournment

With no other business brought before the board, the meeting was adjourned at 7:30PM.

Respectfully submitted,

                                                           
William M. Laudien, Secretary