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BoS Meeting Minutes – May 13, 2019

LANCASTER TOWNSHIP BOARD OF SUPERVISORS MEETING
MINUTES
May 13, 2019

I.         PLEDGE OF ALLEGIANCE, CALL TO ORDER, AND ROLL CALL
The duly advertised Lancaster Township Board of Supervisors meeting was held on Monday, May 13, 2019 in the township building at 1240 Maple Avenue, Lancaster, PA. The meeting was called to order at 7:00pm by Chair Thomas H. Schaller. Vice Chair Steven P. Elliott, Treasurer Benjamin H. Bamford, and Township Manager William M. Laudien were also present. Others in attendance included court stenographer Cheryl Hansberry, township staff, and interested parties. Mr. Schaller led those assembled in the Pledge of Allegiance.

II.        CONDITIONAL USE HEARING – LTPC 284 – 122 CITY MILL ROAD
The board closed the regular meeting at 7:01pm, and opened a Conditional Use Hearing per Article XX, Chapter 280, Section 2001. Applicants Allon and Doris Lefever are requesting a Conditional Use per sections 404.3 and 1530.2 of the Lancaster Township Zoning Ordinance (2012) in order to construct a two-family dwelling (duplex) at 122 City Mill Road, Lancaster, PA 17602, and identified as tax parcel 340-25746-0-0000 in the R-1 Residential Zoning District.
The following individuals were sworn in: Ben Craddock (representing Allon and Doris Lefever), Lancaster Township Engineer Ben Webber, Lancaster Township Zoning Officer Tom Daniels, and neighbor parties Phil and Carissa Pinkard of 141 Conestoga Woods Road.

Mr. Craddock of the Lancaster Civil Engineer Company gave a presentation to the board on behalf of his clients Allon and Doris Lefever. The request is for a duplex to be constructed on the .4 acre lot. It is currently vacant; currently wooded. It is technically a multi-family dwelling, with two residents. It’s on one lot. It will not be subdivided. Mr. Craddock presented a rendering of what the home will look like, as well as a schematic, marked Exhibit A and B respectively. If approved, they are asking for two deviations from the ordinance. The ordinance requires a fifty foot minimum setback, and they are asking for a setback more appropriate to a duplex—a twelve foot side-yard setback. Also, in this district, the minimum lot area for all other uses, which this would fall under, is one acre. This lot is roughly 17,000 square feet, so they are asking that this lot be allowed for a duplex. 

The board of supervisors had no questions for the applicant. Ms. Pinkard asked questions regarding rental and if there would be a fence. It was stated that it would be a rental, and there will be trees in the back, no fence. Mr. Daniels gave testimony that the hearing was advertised by public notice, and that there was a posting of the property seven days prior to the hearing. Notice of the hearing was also sent to adjoining property owners. Mr. Webber presented his review letter of April 26, 2019 with review comments from the Lancaster Township Planning Commission. There were no further questions or statements from the board or the public

Mr. Elliott moved, and Mr. Bamford seconded, and the board unanimously closed testimony on the conditional use hearing for LTPC 284.
Mr. Bamford moved, and Mr. Elliott seconded, and the board unanimously moved to proceed with their decision verbally on the conditional use application, with the written decision to follow at the June 10, 2019 board meeting.
Mr. Bamford moved, and Mr. Elliott seconded, and the board unanimously approved the application for conditional use on LTPC 284—122 City Mill Road, for a residential infill development to construct a two-family dwelling unit on an existing lot, including the applicant’s request for two modifications or deviations: 1) a reduction of the side-yard setback to twelve feet, and 2) reduction of the minimum building lot size to .4 acres, roughly 17,000 square feet, the size of the existing lot.
Mr. Elliott moved, and Mr. Bamford seconded, and the board unanimously closed the conditional use hearing for LTPC 284. The regular meeting was reconvened at 7:13pm.

III.      PUBLIC COMMENT ON AGENDA ITEMS
No public comment on agenda items.

IV.       SECRETARY’S REPORT
The minutes of the April 8, 2019 board meeting were approved by general consent.

V.        TREASURER’S REPORT
Mr. Bamford presented the treasurer’s report as of May 13, 2019:
            General Fund………………………………………………………………………… $7,140,640.55
            Highway Aid Fund…………………………………………………………………….. 958,195.63
            Capital Reserve Fund…………………………………………………………………. 434,873.56
            TOTAL………………………………………………………………………………… $8,533,699.74
Mr. Schaller stated the treasurer’s report would be filed for audit.

VI.       PAYMENT OF BILLS
On a motion by Mr. Bamford, seconded by Mr. Elliott, the board unanimously approved the payment of bills (04/09/2019–05/13/2019):
         General Fund…………………………………………………………………………… $674,679.57
         Escrow Fund………………………………………………………………………………… 8,350.98
         State Highway Fund………………………………………………………………………. 4,513.76
         Capital Reserve Fund…………………………………………………………………………….. -0-
         TOTAL…………………………………………………………………………………… $687,544.31

VII.     REPORTS
A.    Lancaster Township Fire Department: Chief Ron Comfort Jr. reported there were twenty-five calls in the township, with eighteen calls for mutual aid, during the month of April 2019, making a year-to-date total of 170 calls. Chief Comfort reminded everyone that the township has a no burning ordinance.
B.    Lafayette Fire Company: There were nine calls answered on the east side of Lancaster Township during the month of April 2019.
C.    Police: Sgt. John Donnelly gave an overview of the April 2019 police report.
D.    Recycling Report: April 2019: 24.14%
E.    Sewer/Other Reports: Reports are available for public inspection at the meeting and during regular business hours.

VIII.   ANNOUNCEMENTS
A.        Executive Sessions: April 8, 2019, at 9:48pm, for deliberation on conditional use hearings for 1234 Wheatland Avenue and 1228 Wheatland Avenue Rear. May 8, 2019 at 5:30pm, to discuss a contract.
B.        Yard Waste Drop-off Facility closed Saturday, May 25, 2019.
C.        Office closed and no trash/recycle collection Monday, May 27, 2019. Waste Management will operate on a one-day delay schedule during that week.
D.        Next Board of Supervisors Meeting: Monday, June 10, 2019, 7:00pm; workshop at 6:00pm, Lancaster Township.

IX.      OLD BUSINESS
A.        LTPC 281 – 1234 Wheatland Avenue, Conditional Use Written Decision
Mr. Elliott moved, and Mr. Schaller seconded, and the board unanimously approved the written decision to deny the conditional use application for LTPC 281 – 1234 Wheatland Avenue (applicants Brent and Kate Hostetter). The conditional use request was verbally denied at the board of supervisors’ meeting of April 8, 2019, based on the applicant’s failure to carry burden of proof as set forth in the township zoning ordinance.
B.        LTPC 282 – 1228 Wheatland Avenue Rear, Conditional Use Written Decision
Mr. Elliott moved, and Mr. Schaller seconded, and the board unanimously approved the written decision to deny the conditional use application for LTPC 282 – 1228 Wheatland Avenue Rear (applicant Alecxih County Holdings LLC). The conditional use request was verbally denied at the board of supervisors’ meeting of April 8, 2019, based on the applicant’s failure to carry burden of proof as set forth in the township zoning ordinance.

X.        PLANNING AND ZONING BUSINESS
A.        LTPC 264 – 225 Riverside Avenue – Field Change Request
Mr. Bamford moved, and Mr. Elliott seconded, and the board unanimously approved a request from Ben Craddock, Lancaster Civil Engineering Co., for a field change relating to a storm sewer pipe at 225 Riverside Avenue, the City of Lancaster Operations Center. At their April 16, 2019, meeting, the Lancaster Township Planning Commission recommended approval of this request subject to township engineer Ben Webber’s review letter dated April 5, 2019.
B.        913 East Orange Street – Security Deposit Reduction Request
Mr. Elliott moved, and Mr. Bamford seconded, and the board unanimously approved a request from Jon Owens, 913 East Orange Street, to release $10,000.000 of the security deposit for the repairs done to 913 East Orange Street, leaving a balance of $10,000 which will be refunded when all repairs are complete. This request was received via an email dated April 23, 2019.

XI.      NEW BUSINESS
A.        Lancaster Township Fire Department – Proposed Capital Fund Drive Letter
Mr. Bamford moved, and Mr. Elliott seconded, and the board unanimously approved the proposed capital fund drive letter for the Lancaster Township Fire Department.
B.        Lancaster County Conservation District – Memorandum of Understanding
Mr. Elliott moved, and Mr. Bamford seconded, and the board unanimously approved the Memorandum of Understanding between the Lancaster County Conservation District and Lancaster Township, outlining the scope and scale of responsibilities and expectations between the two organizations.
C.        Cohen Law Group – Engagement of Services
Mr. Bamford moved, and Mr. Elliott seconded, and the board unanimously approved engaging the services of the Cohen Law Group to assist in franchise renewal negotiations with Comcast of Southeast Pennsylvania.
Mr. Bamford moved, and Mr. Elliott seconded, and the board unanimously approved engaging the services of the Cohen Law Group to assist in a franchise fee audit of Comcast of Southeast Pennsylvania.

XII.     GUEST RECOGNITION AND PARTICIPATION
None.

XIII.   ADJOURNMENT
There being no further business, the meeting was adjourned at 7:25pm.

Respectfully submitted,
William M. Laudien, Secretary

BoS Meeting Agenda-June 10, 2019

LANCASTER TOWNSHIP BOARD OF SUPERVISORS
1240 Maple Avenue
Lancaster, PA 17603
P: (717) 291-1213; www.twp.lancaster.pa.us

June 10, 2019

6:00pm WORKSHOP AGENDA
Public Comments
Updates:
·       Planning & Zoning
·       Township Engineer
·       Public Works
·       Township Manager

7:00pm REGULAR MEETING
I.          Pledge of Allegiance, Call to Order, Roll Call
II.         Public Comment on Agenda Items
III.       Secretary’s Report
IV.       Treasurer’s Report
V.        Payment of Bills

VI.       Reports
A.        Lancaster Township Fire Department (west side):  May 2019:  27 calls with 17 for mutual aid, making a year-to-date total of 214 calls.
B.        Lafayette Fire Company (east side):  May 2019: 10 calls
C.        Police Report:  May 2019
D.        Recycling Report:  May 2019: not available
E.         Sewer/Other Reports:  Reports are available for public inspection at the board meeting and during regular business hours.

VII.      Announcements
A.        Executive Session was held on Tuesday, May 28, 2019 to discuss a contract.
B.        Thursday, July 4, 2019: Township office and yard waste facility will be closed. No street sweeping. No trash/recycle collection—Thursday’s collection will be on Friday, July 5.
C.        Next Board of Supervisors Meeting: Monday, July 8, 2019, 7:00pm; workshop at 6:00pm, Lancaster Township.

VIII.     Old Business
A.        LTPC 284 – 122 CITY MILL ROAD, Conditional Use Written Decision
The board will consider approving a draft written decision on the conditional use application for LTPC 284–122 City Mill Road (applicants Allon and Doris Lefever), for a residential infill development to construct a two-family dwelling unit on an existing lot, including the applicant’s request for two modifications or deviations: 1) a reduction of the side-yard setback to twelve feet, and 2) reduction of the minimum building lot size to .4 acres, roughly 17,000 square feet, the size of the existing lot. The conditional use application was verbally approved at the board of supervisors’ meeting of May 13, 2019.

IX.       Planning and Zoning Business          
A.        LTPC 285 – 225 Riverside Ave (City of Lancaster’s Operations Center) – Subdivision/Lot Add-On Plan
The board will act on a Lot Add-On Plan for the City of Lancaster’s Operations Center. At their April 16, 2019 meeting, the Lancaster Township Planning Commission recommended approval of this request subject to township engineer Ben Webber’s review letter dated April 5, 2019.
B.        SWM 18-0007 – 1317 Meadowbrook Road SWM Financial Security Release
The board will act on a request from Laura Douglas, 1317 Meadowbrook Road, for the full release of the financial security for SWM 18-0007 Stormwater Management Minor Land Disturbance Plan. The request was submitted via an email dated May 9, 2019. In his letter dated May 13, 2019, township engineer Ben Webber recommended the release of $7,787.00, leaving a balance of $0.00.
C.        LTPC 272 – Southern Village Phase IV Final Subdivision and Land Development Plan, Extension of Time
The board will act on a request from William Swiernik of David Miller/Associates, Inc., on behalf of Hogan Herr Wolf II, for an extension of time until September 13, 2019, for the approval of the Land Development Plan for Southern Village Phase IV. This request was submitted in a letter dated May 15, 2019.
D.        LTPC 287 – 505 North School Lane Stormwater Management Site Plan
The board will act on a Stormwater Management Site Plan, including requested waivers of the Lancaster Township Stormwater Management Ordinance (2014) (SWMO), for Bernadette Gardner, 505 North School Lane.
Waiver requests include:
i. SWMO Section 229-36.3.B – Existing features within two-hundred (200’) feet.
ii. SWMO Section 229-34.12 – Dewatering time
iii. SWMO Section 229-46.5 – Stormwater structure and pipe standards per PennDOT
iv. SWMO Section 229-49.9 – Geotextile Placement
The Lancaster Township Planning Commission recommended approval of this plan at their meeting on May 22, 2019 subject to the conditions of township engineer Ben Webber’s, review letter dated May 22, 2019.
E.        LTPC 279 – 640 Bean Hill Road (C-B Tool Co.) – Final Land Development Plan
The board will act on a request from Mark Stanley, McNees, Wallace, & Nurick LLC, on behalf of Wenzel Holdings LLC, for a 90 day extension of time, until November 2, 2019, for the approval of the Land Development Plan for C-B Tool Co., 640 Bean Hill Road. This request was submitted in a letter dated June 5, 2019.

X.        New Business
A.        Lancaster Township MS4 Stormwater Management Plan Update
Township engineer Ben Webber will present to the board, for their consideration, an update to the township’s stormwater management plan in compliance with DEP’s MS4 Stormwater Management Program requirements.

The board will act on the draft MS4 Stormwater Management Plan (SWMP) update for Minimum Control Measures (MCM) 1 through 5. The draft update notice was advertised, and available for public review on the township website and at the municipal building from May 1, 2019 through May 31, 2019. No public comments were received.

XI.       Guest Recognition & Participation
XII.      Adjournment

Announcements for May 2019

  • Yard Waste Facility will be OPEN Saturday, May 18, and CLOSED Saturday, May 25, 2019.
  • The township office will be CLOSED Monday, May 27, 2019.
  • There will be NO trash/recycle collection on Monday, May 27, 2019. Collection will operate on a one-day delay schedule for that week. (i.e. Monday collection on Tuesday, Tuesday collection on Wednesday, and so on, during the week of May 27.)