The Township Office is closed on Monday, February 17, 2020.

NOTE:  There is NO CHANGE to the trash/recycle collection for the week. Collection will take place on the regular weekly schedule.

LANCASTER TOWNSHIP BOARD OF SUPERVISORS MINUTES
REORGANIZATION MEETING
REGULAR MEETING

January 6, 2020

EXECUTIVE SESSION
The board held an executive session at the conclusion of the workshop meeting for a real estate/property discussion.

I.         PLEDGE OF ALLEGIANCE, CALL TO ORDER, AND ROLL CALL
The duly advertised Lancaster Township Board of Supervisors reorganization and regular meeting was held on Monday, January 6, 2020, in the township building at 1240 Maple Avenue, Lancaster, PA. Supervisor-elect Iber Guerrero Lopez was sworn in by District Magistrate Mary Mongiovi Sponaugle at 6:00pm, prior to the Workshop.

The reorganization meeting was called to order at 6:40pm by Supervisor Steven P. Elliott. Supervisors Benjamin H. Bamford and Iber Guerrero Lopez, and Township Manager William M. Laudien were also present. Others in attendance included township staff and interested parties. Mr. Elliott led those assembled in the Pledge of Allegiance.

II.        ELECTION OF OFFICERS
Mr. Bamford nominated Mr. Elliott as chair of the board of supervisors. Mr. Guerrero Lopez seconded and Mr. Elliott was elected chair. Mr. Elliott then presided over the remainder of the meeting.
Mr. Elliott nominated Mr. Bamford as vice chair of the board of supervisors. Mr. Guerrero Lopez seconded and Mr. Bamford was elected vice chair.
Mr. Bamford nominated Mr. Guerrero Lopez as treasurer of the board of supervisors. Mr. Elliott seconded and Mr. Guerrero Lopez was elected treasurer.
Mr. Guerrero Lopez moved to appoint William M. Laudien as secretary to the board of supervisors. Mr. Bamford seconded and the motion carried unanimously.
Mr. Bamford moved to appoint Thomas P. Daniels as assistant secretary to the board of supervisors. Mr. Guerrero Lopez seconded and the motion carried unanimously.

III.      CONVENTION DELEGATE CERTIFICATION
Mr. Elliott moved to appoint Mr. Bamford as the voting delegate to the PA State Supervisors Convention in May 2020. Mr. Guerrero Lopez seconded and the motion carried unanimously.

IV.       TREASURER’S BOND RECOMMENDATION
Mr. Guerrero Lopez moved to set the treasurer’s bond at $1,000,000.00, and that all other necessary personnel be bonded. Mr. Bamford seconded and the motion carried unanimously.

V.        APPOINTMENTS AND REAPPOINTMENTS
Mr. Bamford moved, Mr. Guerrero Lopez seconded, and the board unanimously appointed and reappointed all of the following:
·        Appointment of Nikolaus & Hohenadel, LLP as township solicitor.
·        Appointment of Fulton Bank as the township depository.
·        Appointment of certified public accountants Stambaugh Ness, PC, to perform the 2019 audit.
·        Appointment of the County of Lancaster as Tax Collector to collect Lancaster Township municipal real estate taxes and the County of Lancaster real estate taxes effective with the 2020 real estate taxes.
·        Appointment of Terrie Finger, Karen Foerstel, Paula Miller, Tina Morrison, Christine Shevock, and Dan Weigel to the Lancaster Township Historical Commission, for a term of four years, expiring 12/31/2023.
·        Reappointment of Kevin Hertzog as the Lancaster Township Building Code Inspector by agreement with West Lampeter Township.
·        Reappointment of Thomas Kifolo to the Lancaster Township Planning Commission, new term expiring 12/31/2023.
·        Reappointment of Elizabeth Bamford to the Lancaster Township Zoning Hearing Board, new term expiring 12/31/2022.
·        Reappointment of Suzanne Teske to the Lancaster Township Vacancy Board Chair, new term expiring 12/31/2020.
·        Reappointment of Bob Desmarais Jr. as the Lancaster Township Citizen Representative on the Lancaster Recreation Commission, new term expiring 12/31/2022.
·        Reappointment of William M. Laudien as Voting Representative for the LIMC.
·        Reappointment of William M. Laudien as the Lancaster Township Representative on the Lancaster Area Sewer Authority Board, new term expiring 12/31/2024.
·        Reappointment of Solanco Engineering Associates as Sewage Enforcement Officer, new term expiring 12/31/2020.
·        Reappointment of ARRO Consulting, Inc. as Alternate Sewage Enforcement, new term expiring 12/31/2020.
·        Reappointment of RETTEW as township engineer, by agreement, on an as-needed basis for 2020.
·        Reappointment of Kathy Wasong and Suzanne Teske as representatives on the Lancaster County Community Development Block Grant Funds Steering Committee, new term expiring 12/31/2020.

VI.       CERTIFICATIONS
Mr. Guerrero Lopez moved, Mr. Bamford seconded, and the board unanimously approved the following certification:
·        That streets and highways in Lancaster Township be considered as one road district.
·        That the 2020 municipal calendar was advertised, as required by law, and will be followed for township meetings in 2020.

VII.     APPROVALS
Mr. Bamford moved, Mr. Guerrero Lopez seconded, and the board unanimously approved the following:
·        Resolution 2020-01 – Dispensing Payroll and Payment of Bills incurring penalties between
supervisors’ meetings, and establishing the township manager’s compensation for 2020.
·        Approval of the 2020 Employee Schedule of Benefits and Holiday Schedule titled Lancaster Township 2020 Schedule of Benefits.

VIII.   ADJOURNMENT OF REORGANIZATION MEETING AND OPENING OF REGULAR MEETING
Mr. Elliott adjourned the reorganization meeting, and opened the regular meeting of the Board of Supervisors at 6:50pm.

IX.      PUBLIC COMMENT ON AGENDA ITEMS
No public comments on agenda items.

X.        SECRETARY’S REPORT
The minutes of the December 9, 2019 board meeting were approved by general consent.

XI.      TREASURER’S REPORT
Mr. Guerrero Lopez presented the treasurer’s report as of January 6, 2020:
            General Fund………………………………………………………………………… $7,722,874.90
            Highway Aid Fund…………………………………………………………………….. 600,135.59
            Capital Reserve Fund…………………………………………………………………. 813,776.71
            TOTAL………………………………………………………………………………… $9,136,787.20
Mr. Elliott stated the treasurer’s report would be filed for audit.

XII.     PAYMENT OF BILLS
On a motion by Mr. Guerrero Lopez, seconded by Mr. Bamford, the board unanimously approved the payment of bills (12/09/2019–01/06/2020):
         General Fund…………………………………………………………………………… $560,504.85
         Escrow Fund…………………………………………………………………………………… 666.50
         State Highway Fund…………………………………………………………………….. 64,549.47
         Capital Reserve Fund…………………………………………………………………………….. -0-
         TOTAL…………………………………………………………………………………… $625,720.82

XIII.   REPORTS
A.       Lancaster Township Fire Department (west side):  Chief Ron Comfort Jr. gave a briefreview of the December 2019 report  – Total Incidents:  48:  28 in Lancaster Township; 20 for Mutual Aid; Year-to-Date:  486.  He again reminded everyone to make sure you have smoke detectors in your home, and that they are working properly.
B.       Lafayette Fire Company (east side):  December 2019 report not available.
C.       Manheim Township Police:  Sergeant John Donnelly gave a brief review of the December 2019 report.
D.       Recycling Report:  December 2019:  18%.
E.       Sewer Reports:  Available on the back table during the board meeting, and at the office during regular business hours.

XIV.    ANNOUNCEMENTS
A.              Board of Auditors Meeting:  Tuesday, January 7, 2020 at 5:30pm; Lancaster Township.
B.              Signed Street Parking Restrictions remain in force through January 16, 2020 to allow for final sweeping of the streets, weather permitting.
C.              Free Christmas Tree Collection:  Week of January 13-16, 2020 on your regular collection day. Real trees only. All decorations must be removed. No tree bags. Artificial trees require $4.00 service tag.
D.              Christmas Tree Drop-off:  January 13-17, 2020 & January 20-24, 2020; Dawn to Dusk at yard waste facility area, for township residents only. Real trees only. All decorations must be removed. No tree bags, and absolutely no artificial trees or yard waste.
E.              Office closed:  Monday, January 20, 2020
F.               Board of Supervisors Meeting:  Monday, February 10, 2020. Workshop at 6:00pm; regular meeting at 7:00pm, Lancaster Township.

XV.     OLD BUSINESS
            No old business.

XVI.    PLANNING AND ZONING BUSINESS
A. LTPC 264 – City of Lancaster Operations Center – Final Land Development Plan
Mr. Bamford moved, Mr. Guerrero Lopez seconded and the board unanimously approved a request from Matthew Metzler, on behalf of the City of Lancaster, for the release of the Financial Security for the City of Lancaster’s Operations Center Final Subdivision and Land Development Plan, per the recommendation by township engineer Ben Webber. The request was submitted via an email dated December 5, 2019. In his letter dated December 6, 2019, township engineer Ben Webber recommended reducing the financial security by $843,433.00, leaving a balance of $139,904.00, plus accrued interest, until all outstanding work is completed to the satisfaction of the Township.

XVII.  NEW BUSINESS
A. Resolution 2020-02, Lancaster Township Schedule of Fees
Mr. Guerrero Lopez moved, Mr. Bamford seconded and the board unanimously approved Resolution 2020-02, amending the Lancaster Township Schedule of Fees as follows:
Section 1.q.—Update professional service costs provided by engineering firm Rettew, when necessary, for Planning & Zoning projects. Section 1.nn (Stormwater Management)—Reflect the Administrative Fee is now due with application.

XVIII. GUEST RECOGNITION AND PARTICIPATION
No guest recognition and participation.

XIX.   ADJOURNMENT
There being no further business, the meeting was adjourned at 6:47pm.

Respectfully submitted,
William M. Laudien, Secretary

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LANCASTER TOWNSHIP BOARD OF SUPERVISORS
1240 Maple Avenue
Lancaster, PA 17603
P: (717) 291-1213; www.twp.lancaster.pa.us

February 10, 2020

6:00pm WORKSHOP AGENDA
Public Comments 

Updates:
·       Planning & Zoning
·       Township Engineer
·       Public Works
·       Township Manager

7:00pm REGULAR MEETING
I.          Pledge of Allegiance, Call to Order, Roll Call
II.         Public Comment on Agenda Items
III.       Secretary’s Report
IV.       Treasurer’s Report
V.        Payment of Bills

VI.       Reports
A. Lafayette Fire Company (east side): December 2019: 8 calls; January 2020: 7 calls
B. Lancaster Township Fire Department (west side): January 2020: 27 calls in the Township; 14 calls for Mutual Aid; 41 Year-to-date Total
C. Police Report: January 2020: 91 Criminal Reports; 307 Calls for Service; 52 Arrests; 39 Crash Investigations; 180 Traffic Citations; 188 Traffic Warnings; 3 Overdose Incidents
D. Recycling Report: January 2020: 18.71%
E. Sewer/Other Reports: Reports are available for public inspection at the board meeting and during regular business hours.

VII.      Announcements
A. Executive Session: The board held an executive session on January 6, 2020 to discuss real estate.
B. Office Closed: Monday, February 17, 2020 (Presidents Day)
C. Historical Commission Meeting: Tuesday, March 3, 2020 at 7:00pm, Lancaster Township.
D. Next Board of Supervisors Meeting: Monday, March 9, 2020. Workshop at 6:00pm; regular meeting at 7:00pm, Lancaster Township.

VIII.     Old Business
No old business.

IX.       Planning and Zoning Business
A. LTPC 284 – 122 City Mill Road – Stormwater Management Site Plan
The board will act on a request from Benjamin Craddock, PE, on behalf Allon Lefever, for the release of the Financial Security for the Stormwater Management Site Plan for LTPC 284, 122 City Mill Road. The request was submitted via an e-mail dated December 5, 2019.
In his letter dated January 9, 2020, township engineer Ben Webber recommended reducing the financial security by $17,504.60, leaving a balance of $4,891.24 until all outstanding work is completed to the satisfaction of the township.

B. LTPC 293 – City of Lancaster South Water Storage Tank – Stormwater Management Site Plan
The board will act to acknowledge receipt of a time extension of 90 days from Cindy McCormick, City of Lancaster, for the plan review and approval of the Stormwater Management Site Plan for LTPC 293, the City of Lancaster South Water Storage Tank. This extension was submitted in a letter dated January 16, 2020.

C. LTPC 277 – City of Lancaster Susquehanna Large Diameter Transmission Main – Stormwater Management Plan Waiver Request
The board will act on a request from Cindy McCormick, City of Lancaster, for a waiver from Article IV of the Lancaster Township Stormwater Management Ordinance for the construction of water main pipes and appurtenances. This includes an area previously excluded from the approval that was granted at the January 7, 2019, Board of Supervisors meeting for the Large Diameter Transmission Main Project.
At their January 21, 2020 meeting, the Lancaster Township Planning Commission recommended conditional approval of this request based on township engineer Ben Webber’s review letter dated January 14, 2020.
On January 27, 2020, the City submitted revised plans and township engineer Ben Webber, recommended conditional approval of this request in his letter dated February 3, 2020.

X.        New Business
A. Resolution No. 2020-03 – Confirmation of 2019 Uncollected Real Estate Taxes
The board will act on Resolution 2020-03 for the confirmation of the Lancaster County Tax Claim Bureau’s certification of uncollected real estate taxes for calendar year 2019.

B. Resolution No. 2020-04 – Confirmation of 2018 September to December Interims Uncollected Real Estate Taxes
The board will act on Resolution 2020-04 for the confirmation of the Lancaster County Tax Claim Bureau’s certification of uncollected real estate taxes for outstanding 2018 September to December Interims.

C. Resolution No. 2020-05 – Amending Emergency Operations Plan
The board will act on Resolution 2020-05 to amend the Emergency Operations Plan of the Township of Lancaster.

D. Resolution No. 2020-06 – Condemnation of Land Owned by The Church of Christ, 551 Abbeyville Road, Lancaster Township
The board will act on Resolution No. 2020-06 for the condemnation of land owned by The Church of Christ of Lancaster situated at 551 Abbeyville Road in the Township of Lancaster, Lancaster County, Pennsylvania, in the amount of one million three hundred forty-five thousand dollars ($1,345,000.00) plus usual and customary closing costs and expenses, and the board of supervisors may choose to enter into a tax-exempt loan agreement with a commercial lender to finance the cost of this purchase either at the time of purchase or at a time after acquisition of title.

E. Authorization to Advertise Ordinance No. 2020-01
The board will act on a motion to authorize the township manager to advertise Ordinance No. 2020-01 for the purpose of holding a public meeting on Monday, March 9, 2020, to consider a cable franchise agreement between the Township and Comcast of Southeast Pennsylvania.

F. Lancaster Township Fire Police-Event Assistance Request
The board will act on a request for the Lancaster Township Fire Police to assist during the annual Run4Luck 5K Race, sponsored by the Junior League of Lancaster, from 9:00am to 11:30am on Saturday, March 14, 2020, starting and finishing at Lancaster Country Day School, 725 Hamilton Road, Lancaster.

G. Lancaster Township Fire Police-Event Assistance Request
The board will act on a request for the Lancaster Township Fire Police to provide security, traffic, and crowd control for the Penryn Fire Company Mud Sale, from 5:00pm to 9:00pm, Friday, March 20, 2020, and 6:00am to 6:00pm, Saturday, March 21, 2020.

XI.       Guest Recognition & Participation
XII.      Adjournment