No tickets will be issued for this weeks street sweeping along Atkins Avenue. Please continue to follow and pay attention to the UGI posted signs and hours.

LANCASTER TOWNSHIP BOARD OF SUPERVISORS MEETING
MINUTES
June 12, 2017

I.         PLEDGE OF ALLEGIANCE, CALL TO ORDER, AND ROLL CALL
The duly advertised Lancaster Township Board of Supervisors meeting was held on Monday, June 12, 2017 in the Hawthorne Ridge Community Center at 229 Pennshire Drive, Lancaster, PA. The meeting was called to order at 7:05pm by Chair Kathy Wasong. Treasurer Thomas H. Schaller, and Township Manager William M. Laudien were also present. Vice Chair Benjamin H. Bamford was not in attendance. Others in attendance included township staff and interested parties. Ms. Wasong led those assembled in the Pledge of Allegiance.
II.        PUBLIC COMMENT ON AGENDA ITEMS
            No public comments.
III.      SECRETARY’S REPORT
The minutes of the April 8, 2017 special board meeting were approved by general consent.
The minutes of the May 8, 2017 board meeting were approved by general consent.
IV.       TREASURER’S REPORT
Mr. Schaller presented the treasurer’s report as of June 12, 2017:
            General Fund………………………………………………………………………… $6,198,091.71
            Highway Aid Fund…………………………………………………………………….. 646,581.46
            Parks Fund…………………………………………………………………………………. 27,972.82
            Capital Reserve Fund…………………………………………………………………. 694,500.39
            TOTAL………………………………………………………………………………… $7,567,146.38
Ms. Wasong stated the treasurer’s report would be filed for audit.
V.        PAYMENT OF BILLS
On a motion by Mr. Schaller, seconded by Ms. Wasong, the board unanimously approved the payment of bills (May 9, 2017–June 12, 2017):
         General Fund………………………………………………………………………. $1,057,402.86*
               ………………………………………………………. *includes $735,000.00 to open CD’s
         Escrow Fund………………………………………………………………………………… 7,847.75
         State Highway Fund………………………………………………………………………. 5,381.32
         Parks Fund…………………………………………………………………………………… 4,826.33
         Capital Reserve Fund…………………………………………………………………………….. -0-
         TOTAL………………………………………………………………………………… $1,075,458.26
VI.       REPORTS
A.    Lancaster Township Fire Department: Chief Ron Comfort Jr. reported there were twenty-eight calls in the township, with nine calls for mutual aid, during the month of May 2017, making a year-to-date total of 193 calls. The Lancaster County Firemen’s Association Convention & Parade was held two weeks ago, and went well. Mr. Schaller reminded everyone that the fire department members are not paid—they are all volunteers.
B.    Lafayette Fire Company: There were four calls answered on the east side of Lancaster Township during the month of May 2017.
C.    Police: Officer Michael Piacentino gave an overview of the May 2017 police report. Greg Ebersole of Wheatland Avenue commended the police department on their fast dispatch and response to the report of a suspicious vehicle in the neighborhood.
D.    Sewer/Other Reports: Reports are available for public inspection at the meeting and during regular business hours.
E.    Recycling Report: Month of May 2017: 27.51%
F.   Lancaster Intermunicipal Committee Report: Nothing to report.
VII.     ANNOUNCEMENTS
A.        Office/Woody Waste Closed: Tuesday, July 4, 2017 the office and woody waste facility will be closed, and there will be no trash/recycling pickup. Penn Waste will operate on a one-day delay schedule.
B.        Next Board of Supervisors Meeting: Monday, July 10, 2017, 7:00pm; workshop at 6:00pm, Lancaster Township.
VIII.   OLD BUSINESS
            No old business.
IX.      PLANNING AND ZONING BUSINESS
A.        LTPC #263 – Young Residence on Homestead Road, Stormwater Management Site Plan
Mr. Schaller moved, and Ms. Wasong seconded, and the board unanimously approved a Stormwater Management Site Plan, including waivers, for John and Marcia Young, Homestead Road. Waiver of SWMO Sections 229-48.1.B.3 and 229-49.2.a.2 to allow a loading ratio of greater than 5:1 for the total drainage area to the infiltration area based upon the justification and alternative provided. The Lancaster Township Planning Commission recommended approval of this plan at their meeting on May 17, 2017, subject to the conditions of township engineer Ben Webber’s review letter dated May 5, 2017.
B.        LTPC #259 – Lancaster City Operations Building, Riverside Avenue,
Final Land Development Plan
Mr. Schaller moved, and Ms. Wasong seconded, and the board unanimously refused to extend the plan review process, and denied approval of the Lancaster City Operations Building Final Land Development Plan based on the August 4, 2016 letter from Rettew, and the deficiencies listed in that letter.
Mr. Laudien pointed out for the record that the township is generally supportive, but would like to see a fresh start with a clean plan, and can initiate the process to keep the city on target. Charlotte Katzenmoyer, Lancaster City Public Works, asked the board to reconsider their decision stating that a new site plan will start the clock ticking again. Ms. Wasong pointed out that the county planning commission will recognize the bulk of the new plan and the differences, and will not start from scratch. Rosie Gross of Ranck Avenue asked if a traffic study was done. Township Solicitor Matt Crème stated the applicant will have to do that, and it will be part of their next submission.  
C.        LTPC #187 – Hawthorne Gardens (LOC #1249)
Mr. Schaller moved, and Ms. Wasong seconded, and the board unanimously approved to call in the letter of credit for LTPC #187 Hawthorne Gardens (LOC #1249) in the amount of $80,539.00 from Integrity Bank in York, PA. This action is taken in accordance with Section 511 of the PA Municipalities Planning Code and Section 503 of the Lancaster Township Subdivision Land Development Ordinance, and authorizes the township manager to present the letter in the terms attached.
X.        NEW BUSINESS
A.        Resolution 2017-06
Mr. Schaller moved, and Ms. Wasong seconded, and the board unanimously approved Resolution 2017-06 to enter into an agreement #08A632 with the Commonwealth of Pennsylvania, through PennDOT, for sidewalk maintenance on the bridge over Little Conestoga Creek.
B.        Resolution 2017-07
Action on Resolution 2017-07 was skipped.
C.        Documents for the Required Right-of-Way and Temporary Easement for Construction Purposes of the Little Conestoga Creek Bridge Project.
Mr. Schaller moved, and Ms. Wasong seconded, and the board unanimously approved the following documents pertaining to the Little Conestoga Creek Bridge project, as required by the PA Department of Transportation, and outlined in a letter from Jim Gillespie of Arrow Land Solutions, dated June 12, 2017:
1)  Deed to convey the required right-of-way to the Department of Transportation.
2)  Agreement of Sale showing the actual consideration agreed upon for the Required Right-of-Way.
3)  Settlement Statement showing total amount of compensation for the Required Right-of-Way.
4)  Temporary Easement for Construction Purposes to convey the Temporary Construction Easement to the Commonwealth of Pennsylvania.
5)  W-9 Form to set up a vendor account to pay the claim.
XI.      GUEST RECOGNITION AND PARTICIPATION
·       Paul Groff, Waypoint Drive—The #1 retention basin in Southern Village is working, draining okay, and is dry, but there are not enough plantings. Mr. Laudien said he will come out and take a look at it, see what the deficiencies are, and see what we can do.
·       Jackson Raymond, Bean Hill Road—My property is under contract and in the approval phase. Has anyone been to the township asking for any action? Mr. Laudien stated, along with confirmation from Mr. Daniels, that there are no applications in progress at this time, and that all discussions have been informal up to this point.
·       Bernie Grimm, Fairview Avenue—Where is the new fire department building going to be built? Ms. Wasong indicated it would be next to Planet Fitness. Mr. Grimm suggested a community meeting before signing a contract with the fire department, and that the board look into a federal grant for the new building, and possibly an oversight committee. Ms. Wasong thanked Mr. Grimm for his suggestions.
·       Rosie Gross, Ranck Avenue—Suggested that the traffic study for the proposed Lancaster City operations building be done when the kids are in school.
·       Liza Hill, Malory Street—Hawthorne Ridge has a pond in this neighborhood, and it is a retention pond, but when I moved here I did not know that it was a dry retention pond. There is a walking area here and one across Second Lock Road that needs to be put back in. Is there any way the HOA can ask Lennar to put money into the pond and take away from the walkway? Mr. Laudien explained that the pond is an engineered physical structure that handles an enormous amount of water coming out of the development, and discharging into the Conestoga. The engineering that took place to design both basins is substantial. I understand the desire to have it as a pond, but it serves a real function to protect the waters of the commonwealth. Ms. Hill indicated the community has talked about turning it into a partial pond, and asked if there was any way that could be done. Mr. Laudien pointed out that the immediate goal is to get Lennar to do all the things they need to do and get the facilities turned over to whomever they are supposed to turn them over to. If at that time the HOA takes over the ponds and decides to come in with an amended stormwater plan or some other plan, they are able to do that. Once the HOA owns it, they would be the applicant and have to meet all the conditions.   
XII.     ADJOURNMENT
There being no further business, the meeting was adjourned at 7:47pm.

Respectfully submitted,
William M. Laudien, Secretary

LANCASTER TOWNSHIP BOARD OF SUPERVISORS
1240 Maple Avenue
Lancaster, PA 17603
P: (717) 291-1213; www.twp.lancaster.pa.us

Monday, July 10, 2017

6:00pm WORKSHOP AGENDA
1.         Agenda items
2.         Planning & Zoning updates
3.         Township Engineer updates
4.         Public Works updates
5.         Manager’s updates

7:00pm REGULAR MEETING
I.          Executive Session
II.         Pledge of Allegiance, Call to Order, Roll Call
III.       Public Comment on Agenda Items
IV.       Presentation of Township Progress on the MS4 Program
V.        Secretary’s Report
VI.       Treasurer’s Report
VII.      Payment of Bills
VIII.     Reports
            A.        Lancaster Township Fire Department
            B.        Lafayette Fire Company
            C.        Police
            D.        Sewer/Other Reports
            E.         Recycling Report
            F.         Lancaster Inter-Municipal Committee
IX.       Announcements
            A.        Next Board Meeting: Monday, August 14, 2017 7:00pm, workshop at
            6:00pm, Lancaster Township.
X.        Old Business
            No old business.
XI.       Planning & Zoning Business
A.        LTPC #227 – Conestoga View
1.     The board will act on the updated cost estimate for financial security, setting the amount to be $170,018.20 for LTPC #227, Conestoga View.
2.     The board will act to amend the 2009 development agreement for LTPC #227, Conestoga View.
B.        LTPC #260 – School District of Lancaster – Buchanan Elementary School
The board will act on the 2017 sketch plan and modification waiver requests for LTPC #260 School District of Lancaster, Buchanan Elementary School, as per the letters dated May 31, 2017 from township engineer Ben Webber.
C.        Chadwick
The board will act on entering into an agreement with Joseph Witt to revise the location of a drainage easement.
XII.      New Business
A.        Resolution 2017-07
The board will act on Resolution 2017-07 in support of a citizens’ commission for legislative and congressional redistricting.
B.        Confirmation of Special Fire Police
The board will act on a request to confirm Jeremy Leon Hertzog as special fire police for the Lancaster Township Fire Department.
XIII.     Guest Recognition & Participation
XIV.    Adjournment

The township office will be closed on both Monday, July 3 and Tuesday, July 4, 2017.

The yard/woody waste facility will be closed on Tuesday, July 4, 2017.

There will be no street sweeping. Street sweeping on signed streets will take place on Wednesday, July 5th.

There will be no trash/recycling pickup on Tuesday, July 4th. Penn Waste will operate on a one-day delay schedule for the remainder of the week (e.g. if your normal pickup day is Tuesday, it will be moved to Wednesday, and so on). Trash/recycling pickup will remain the same for Monday, July 3rd.