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Lancaster County, Pennsylvania

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Latest News, Meeting Agendas & Minutes, and Announcements

BoS Meeting Minutes-January 2, 2018

LANCASTER TOWNSHIP BOARD OF SUPERVISORS MEETING
MINUTES
January 2, 2018

I.         PLEDGE OF ALLEGIANCE, CALL TO ORDER, AND ROLL CALL
The duly advertised Lancaster Township Board of Supervisors meeting was held on Tuesday, January 2018, in the township building at 1240 Maple Avenue, Lancaster, PA. The meeting was called to order at 7:00pm by Chair Benjamin H. Bamford. Vice Chair Thomas H. Schaller, Treasurer Steven P. Elliott, and Township Manager William M. Laudien were also present. Others in attendance included township staff and interested parties. Mr. Bamford led those assembled in the Pledge of Allegiance.
II.        PUBLIC COMMENT ON AGENDA ITEMS
No public comments on agenda items.
III.      SECRETARY’S REPORT
The minutes of the December 11, 2017 board meeting were approved by general consent.
IV.       TREASURER’S REPORT
Mr. Elliott presented the treasurer’s report as of January 2, 2018:
            General Fund………………………………………………………………………… $5,749,516.45
            Highway Aid Fund…………………………………………………………………….. 396,806.98
            Parks Fund…………………………………………………………………………………… 6,838.89
            Capital Reserve Fund…………………………………………………………………. 888,410.46
            TOTAL………………………………………………………………………………… $7,041,572.78
Mr. Bamford stated the treasurer’s report would be filed for audit.
V.        PAYMENT OF BILLS
On a motion by Mr. Elliott, seconded by Mr. Schaller, the board unanimously approved the payment of bills (December 12, 2017–January 2, 2018):
         General Fund…………………………………………………………………………… $564,692.11
         Escrow Fund…………………………………………………………………………………… 527.00
         State Highway Fund…………………………………………………………………….. 29,569.43
         Parks Fund……………………………………………………………………………………… 251.29
         Capital Reserve Fund…………………………………………………………………………….. -0-
         TOTAL…………………………………………………………………………………… $595,039.83
VI.       REPORTS
A.    Lancaster Township Fire Department: The December 2017 report was not available.
B.    Lafayette Fire Company: The December 2017 report was not available. Mr. David Keens is the new chief.
C.    Police: The December 2017 police report was not available.
D.    Sewer/Other Reports: Reports are available for public inspection at the meeting and during regular business hours.
E.    Recycling Report: November 2017: 17.09%
F.   Lancaster Intergovernmental Committee: Mr. Laudien reported there have been no meetings.
VII.     ANNOUNCEMENTS
A.        Executive Session: There was an executive session held on Thursday, November 30, 2017 to discuss a contract. This announcement was stated in the December 11, 2017 agenda, and advertised in the newspaper.
B.        Board of Auditors Annual Meeting: Wednesday, January 3, 2018, 7:15pm.
C.        Collection of Real Christmas Trees: Collection of real Christmas trees will take place January 8-11, 2018, on your regularly scheduled trash day. Artificial trees can be disposed of with trash, but require a $4.00 red tag.
D.        Drop off of Real Christmas Trees: Real Christmas trees only can be dropped off at the township maintenance facility, 1357 Meadowcreek Lane, from January 2 to 5, 2018, and from January 8 to 12, 2018, 7:30am to 3:30pm only. 
E.        Office Closed:  Monday, January 15, 2018.
            F.         Next Board of Supervisors Meeting:  Monday, February 12, 2018, 7:00pm; workshop at 6:00pm, Lancaster Township.
VIII.   OLD BUSINESS
            No old business.
IX.      PLANNING AND ZONING BUSINESS
A.        LTPC #200 – Shepherd Family LP – Financial Security Release Request
Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously denied a request from Ronald Shepherd, Shepherd Family Limited Partnership, for the full release of the financial security for LTPC #200 subdivision plan. The request was submitted via a letter dated November 1, 2017. Township Engineer Ben Webber, in his letter dated December 20, 2017, recommended not releasing the financial security at this time.
B.        LTPC #231 – Country Meadows Overflow Parking Area – Financial Security Reduction Request
Mr. Elliott moved, and Mr. Schaller seconded, and the board unanimously denied a request from Carl Helman, Country Meadows, for a reduction of the financial security for LTPC #231 stormwater management plan. The request was submitted via an e-mail dated December 22, 2017. Township Engineer Ben Webber, in his letter dated December 22, 2017, recommended reducing the financial security to the amount of $5,000.00.
C.        LTPC #255 – Lancaster Country Day School – Financial Security Reduction Request
Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously approved a request from Thomas Porsch, Porsch Consulting Company, for a reduction of the financial security for LTPC #255 land development plan to the amount of $69,207.20. The request was submitted via an e-mail dated December 5, 2017. Township Engineer Ben Webber, in his letter dated December 21, 2017, recommended reducing the financial security to the amount of $69,207.20.
D.        LTPC #264 – City of Lancaster 2017 Operations Center – Land Development Plan
The board did not take action on this item—LTPC #264 land development plan, including requested waivers, for the City of Lancaster’s Operations Center on Riverside Avenue. 
Waiver requests included:
i.     SALDO 305–Preliminary Plan Application
ii.     SALDO 402.02.A–Plan Scale
iii.     SALDO 602.04.C and 602.4.F–Cul-de-sac Length and Dead-end Prohibition
iv.     SALDO 602.09.C.5–Driveway Apron Surface
v.     SALDO 602.9.C.1–Access Drive Setback from Side Property Lines
vi.     SALDO 603.03.A–Curbing Along Access Drives and Parking Compounds
vii.     SWMO 229.43.15.E–Township Notification of Infiltration Testing
viii.     SWMO 229-47.3(e)[3]–Maximum Spillway Width for Facility Depth Less Than Two Feet
The Lancaster Township Planning Commission recommended conditional approval of this land development plan at their meeting on November 21, 2017, subject to the conditions of township engineer Ben Webber’s review letter dated November 10, 2017, and the Intergovernmental Cooperation Agreement   including any items deemed necessary by the township solicitor in the Intergovernmental Cooperation Agreement.
E.        LTPC 264—City of Lancaster 2017 Operations Center, Extension of Time
            Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously approved a request to extend the approval deadline for the Land Development Plan for the Lancaster City Operations Center until the board of supervisors meeting on February 12, 2018. This extension was submitted by Benjamin Craddock, Lancaster Civil Engineering Co., in a letter dated January 2, 2018.
F.         LTPC #250 – 1230 Hillcrest Road – Stormwater Management Site Plan Agreement Amendment
Mr. Elliott moved, and Mr. Schaller seconded, and the board unanimously approved a request to amend LTPC #250 existing stormwater management site plan agreement for 1230 Hillcrest Road due to a change in the proposed plan including a new proposed building location, infiltration bed location, and easement location. This request was made via an e-mail from David Costello dated December 11, 2017.
X.        NEW BUSINESS
A.        Resolution 2018-02, Lancaster Township Schedule of Fees
Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously approved Resolution 2018-02, amending the Lancaster Township Schedule of Fees as follows:
·       Section 1; l. PA UCC Building Permit Fee     $4.50
·       Section 1; q. Update of professional service costs by engineering firm Rettew, when necessary for Planning & Zoning projects.
·       Section 1; z. Dumpster Permit Application Fee $20.00
(i)               Fine for failure to secure permit (1st offense)  $200.00
(ii)             Fine for failure to secure permit (every subsequent offense) $400.00
B.        Resolution 2018-03, Opposing House Bill 1620 (PN 2146)
Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously approved Resolution 2018-03 in opposition to House Bill 1620 (PN 2146) entitled the “Wireless Infrastructure Deployment Bill,” whereas the bill would strip municipalities of their legal authority to regulate wireless facilities both within and outside the public rights-of-way.
C.        Appointment to Lancaster County Community Development Block Grant Funds Steering Committee
            Mr. Elliott moved, and Mr. Schaller seconded, and the board unanimously appointed Kathy Wasong and Suzanne Teske to the Lancaster County Community Development Block Grant Funds Steering Committee for 2018. 
D.        Request for Fire Police Service
            Mr. Schaller moved, and Mr. Elliott seconded, and the board unanimously approved a request from the Penn Township Special Fire Police to authorize the Lancaster Township Fire Police to provide security, traffic, and crowd control related to preparations for the Penryn Fire Company Mud Sale from 5:00pm to 9:00pm on Friday, March 16, 2018, and from 6:00am to 6:00pm on Saturday, March 17, 2018.
E.        913 East Orange Street—Authorization to Sign for Closing
            Mr. Elliott moved, and Mr. Schaller seconded, and the board unanimously authorized the township manager William Laudien to sign any documents needed for the closing of 913 East Orange Street, a property currently owned by Lancaster Township.
XI.      GUEST RECOGNITION AND PARTICIPATION
No guest recognition and participation.
XII.     ADJOURNMENT
There being no further business, the meeting was adjourned at 7:20pm.
Respectfully submitted,
William M. Laudien, Secretary

BoS Reorganization Meeting Minutes-January 2, 2018

LANCASTER TOWNSHIP BOARD OF SUPERVISORS
REORGANIZATION MEETING
MINUTES
January 2, 2018

I.         CALL TO ORDER, PLEDGE OF ALLEGIANCE AND ROLL CALL
The duly advertised Lancaster Township Board of Supervisors reorganization meeting was held on Tuesday, January 2, 2018 in the township building at 1240 Maple Avenue, Lancaster, PA. The meeting was called to order at 6:30pm by Supervisor Benjamin H. Bamford. Supervisors Thomas H. Schaller and Steven P. Elliott, and Township Manager William M. Laudien were also present. Others present included township staff and other interested parties. District Magistrate Mary Mongiovi Sponaugle administered the Oath of Office to newly elected supervisor Steven P. Elliott, prior to the workshop meeting. Mr. Bamford led those assembled in the Pledge of Allegiance.
II.        ELECTION OF OFFICERS
Mr. Schaller nominated Mr. Bamford as chair of the board of supervisors. Mr. Elliott seconded and Mr. Bamford was elected chair. Mr. Bamford then presided over the remainder of the meeting.
Mr. Elliott nominated Mr. Schaller as vice chair of the board of supervisors. Mr. Bamford seconded and Mr. Schaller was elected vice chair.
Mr. Schaller nominated Mr. Elliott as treasurer of the board of supervisors. Mr. Bamford seconded and Mr. Elliott was elected treasurer.
Mr. Schaller moved to appoint William M. Laudien as secretary to the board of supervisors. Mr. Elliott seconded and the motion carried unanimously.
Mr. Elliott moved to appoint Thomas P. Daniels as assistant secretary to the board of supervisors. Mr. Schaller seconded and the motion carried unanimously.
III.      CONVENTION DELEGATE CERTIFICATION
Mr. Schaller moved to appoint Mr. Bamford as the voting delegate to the PA State Supervisors Convention in April 2018. Mr. Elliott seconded and the motion carried unanimously.
IV.       TREASURER’S BOND RECOMMENDATION
Mr. Elliott moved to set the treasurer’s bond at $1,000,000.00, and that all other necessary personnel be bonded. Mr. Schaller seconded and the motion carried unanimously.
V.        APPOINTMENTS
Mr. Schaller moved, Mr. Elliott seconded, and the board unanimously appointed the firm of Nikolaus & Hohenadel, LLP as township solicitor.
Mr. Elliott moved, Mr. Schaller seconded, and the board unanimously appointed the Township Depository: First National Bank.
Mr. Schaller moved, Mr. Elliott seconded, and the board unanimously appointed certified public accountants, Stambaugh Ness, PC, to perform the 2017 audit.
Mr. Schaller moved, Mr. Elliott seconded, and the board unanimously accepted the resignation of Ashley Huckabee as the elected tax collector, and appointed the Lancaster County Treasurer’s Office as Tax Collector for Lancaster Township to collect municipal and county real estate taxes, effective with the 2018 real estate taxes.
Mr. Elliott moved, Mr. Schaller seconded, and the board unanimously appointed Kevin Hertzog as the Lancaster Township Building Code Inspector (by annual agreement with West Lampeter Township).
Mr. Schaller moved, Mr. Elliott seconded, and the board unanimously reappointed RETTEW as Lancaster Township’s engineer on an as-needed basis for 2018.
Mr. Elliott moved, Mr. Schaller seconded, and the board unanimously reappointed Patrick Egan to the Lancaster Township Building Code Board of Appeals (term expires 12/31/2022).
Mr. Schaller moved, Mr. Elliott seconded, and the board unanimously reappointed Melissa Kelly to the Lancaster Township Planning Commission (term expires 12/31/2021).
Mr. Schaller moved, Mr. Elliott seconded, and the board unanimously reappointed Glenn Ebersole to the Lancaster Township Planning Commission (term expires 12/31/2021).
Mr. Elliott moved, Mr. Schaller seconded, and the board unanimously reappointed Peggy Hall to the Lancaster Township Zoning Hearing Board (term expires 12/31/2020).
Mr. Schaller moved, Mr. Elliott seconded, and the board unanimously reappointed Suzanne Teske as the Lancaster Township Vacancy Board Chair (term expires 12/31/2018).
Mr. Elliott moved, Mr. Schaller seconded, and the board unanimously reappointed Michael Hamlin as the Lancaster Recreation Commission Representative (term expires 12/31/2020).
Mr. Schaller moved, Mr. Elliott seconded, and the board unanimously reappointed Mark Deimler of Solanco Engineering Association as the Sewage Enforcement Officer (term expires 12/31/2018).
Mr. Elliott moved, Mr. Schaller seconded, and the board unanimously reappointed William McMullen of ARRO Consulting, Inc. as the Alternate Sewage Enforcement Officer (term expires 12/31/2018).
Mr. Schaller moved, Mr. Elliott seconded, and the board unanimously reappointed Suzanne Teske as the LIMC Greenway Committee Representative (term expires 12/31/2020).
Mr. Elliott moved, Mr. Schaller seconded, and the board unanimously reappointed William M. Laudien as the voting representative for the LIMC.
Mr. Schaller moved, Mr. Bamford seconded, and the board unanimously appointed Mr. Elliott as the alternate voting representative for the LIMC.
VI.       CERTIFICATIONS
Mr. Schaller moved to certify that streets and highways in Lancaster Township be considered as one road district. Mr. Elliott seconded and the motion carried unanimously.
Mr. Elliott moved to certify that the 2018 municipal calendar was advertised, as required by law, and will be followed for township meetings in 2018. Mr. Schaller seconded and the motion carried unanimously.
VII.     APPROVALS
A.        Resolution 2018-01: Mr. Schaller moved to approve Resolution No. 2018-01 authorizing the dispensing of payroll, the payment of bills incurring penalties between supervisors’ meetings, and establishing the township manager’s compensation for 2018. Mr. Elliott seconded and the motion carried unanimously.
B.        2018 Employee Schedule of Benefits: Mr. Elliott moved to approve the employee benefits and holiday schedule titled Lancaster Township 2018 Schedule of Benefits. Mr. Schaller seconded, and the motion passed unanimously.
VIII.   GUEST RECOGNITION AND PARTICIPATION
None.
IX.      ADJOURNMENT
With no further business to come before the board, Mr. Bamford adjourned the meeting at 6:40PM.
Respectfully submitted,
William M. Laudien, Secretary

BoS Meeting Agenda-February 12, 2018

LANCASTER TOWNSHIP BOARD OF SUPERVISORS
1240 Maple Avenue
Lancaster, PA 17603
P: (717) 291-1213; www.twp.lancaster.pa.us

February 12, 2018

6:00pm WORKSHOP AGENDA
1.         Agenda items
2.         Planning & Zoning updates
3.         Township Engineer updates
4.         Public Works updates
5.         Manager’s updates

7:00pm REGULAR MEETING
I.          Pledge of Allegiance, Call to Order, Roll Call
II.         Public Comment on Agenda Items
III.       Secretary’s Report
IV.       Treasurer’s Report
V.        Payment of Bills
VI.       Reports
            A.        Lancaster Township Fire Department
            B.        Lafayette Fire Company
            C.        Police
            D.        Sewer/Other Reports
            E.         Recycling Report
VII.      Announcements
A.        Office closed: Monday, February 19, 2018 (Presidents’ Day)        
B.        Next Board of Supervisors Meeting: Monday, March 12, 2018, 7:00pm; workshop at 6:00pm, Lancaster Township.
VIII.     Old Business
            No old business.
IX.       Planning and Zoning Business
 A.        LTPC #224—Conestoga Reserve–Financial Security Reduction Request
The board will act on a request from Deb Ferguson, JPM Keller, LLC, for a reduction of the financial security for LTPC #224 Subdivision Land Development Plan. The request was submitted via an email dated December 19, 2017. Township Engineer Ben Webber, in his letter dated February 1, 2018, recommended not reducing the financial security in the amount of $153,666.00 as requested.
B.        LTPC #231—Country Meadows Overflow Parking Area–Financial Security Reduction Request
The board will act on a request from Carl Helman, Country Meadows, for a reduction of the financial security for LTPC #231 Stormwater Management Plan. The request was submitted via an email dated December 22, 2017. Township Engineer Ben Webber, in his letter dated December 22, 2017, recommended reducing the financial security to the amount of $5,000.00.
C.        LTPC #264—City of Lancaster 2017 Operations Center – Land Development Plan
The board will act on a land development plan, including requested waivers, for the City of Lancaster’s Operations Center on Riverside Avenue. Waiver requests include:
SALDO 305 – Preliminary Plan Application
SALDO 402.02.A – Plan Scale
SALDO 602.04.C and 602.4.F – Cul-de-sac Length and Dead-end Prohibition
SALDO 602.09.C.5 – Driveway Apron Surface
SALDO 602.9.C.1 – Access Drive Setback from Side Property Lines
SALDO 603.03.A – Curbing Along Access Drives and Parking Compounds
SWMO 229.43.15.E – Township Notification of Infiltration Testing
SWMO 229-47.3(e)[3] – Maximum Spillway Width for Facility Depth Less Than Two Feet
The Lancaster Township Planning Commission recommended conditional approval of this Land Development Plan at their meeting on November 21, 2017, subject to the conditions of township engineer Ben Webber’s, review letter dated November 10, 2017, and the intergovernmental cooperation agreement including any items deemed necessary by the township solicitor in the intergovernmental cooperation agreement.
D.        LTPC #264—City of Lancaster 2017 Operations Center–Ordinance 2018-01
The board will hold a hearing to act on Ordinance 2018-01, authorizing execution of an Intergovernmental Cooperation Agreement with the City of Lancaster. The proposed ordinance authorizes the township, under the authority granted by the Intergovernmental Cooperation Act, 53 Pa. C.S. §2301 et seq., to enter into an agreement with the City of Lancaster, pertaining to the development of the City Operations Center, and the maintenance, repair, and use of Riverside Avenue from the intersection of Ranck Mill Road and Riverside Avenue, to its terminus, by the City of Lancaster.
The board will act on the Intergovernmental Cooperation Agreement between the City of Lancaster and Lancaster Township for the purpose of defining the rights and responsibilities of the parties pertaining to the use, maintenance, and repair of Riverside Avenue and other matters related to the Lancaster City Operations Center Plan.
E.         SWM #18-0007—1317 Meadowbrook Road Minor Stormwater Management Plan, Ownership & Maintenance Agreement
The board will act on an Ownership and Maintenance Agreement for the Minor Stormwater Management Plan for 1317 Meadowbrook Road, per township engineer Ben Webber.
X.        New Business
A.        Resolution No. 2018-04
The board will act on Resolution 2018-04 to confirm the Lancaster County Tax Claim Bureau’s certification of uncollected real estate taxes for calendar year 2017.
B.        Resolution No. 2018-05
The board will act on Resolution 2018-05 to confirm the Lancaster County Tax Claim Bureau’s certification of uncollected real estate taxes for outstanding 2016 September to December Interims.
C.        Resolution No. 2018-06
The board will act on Resolution 2018-06 authorizing an appropriate officer to execute the application of Pequea Township to join the Suburban Lancaster Sewer Authority
D.        Township of Pequea—New Application to Join Southern Lancaster Sewer
Authority (SLSA)
The board will act on a new application request from the Township of Pequea to join the board of the Suburban Lancaster Sewer Authority (SLSA), due to a change in Pequea Township’s representative with the SLSA board. 
E.         Run4Luck 5K Race—Request for Lancaster Township Fire Police
The board will act on a request for the Lancaster Township Fire Police to assist during the annual Run4Luck 5K race sponsored by the Junior League of Lancaster. The race takes place on Saturday, March 17, 2018, starting at the Lancaster Country Day School at 9:00am, and finishing at 11:00am.    
XI.       Guest Recognition & Participation
XII.      Adjournment

Township office on 2-hour delay-February 8, 2018

The township office is on a 2-hour delayed opening today, Thursday, February 8, 2018. The office will open at 10:00am. 

Penn Waste collection is currently running at normal time, except for operating on a holiday schedule this week due to there not being any collection yesterday. Check their website at http://www.pennwaste.com/resources/blog/  or Facebook page https://www.facebook.com/PennWaste for the most current updates.